Human Resource Manager & Admin

Job Description: Human Resource and Admin

Manager

Job Title: Human Resource and Admin Manager

Reports to: Managing Director

Department: Management

Reporting Structure

Direct Reportees: Senior Human Resource Officer

Indirect Reportees: Payroll Officers, Compliance Officers, Administrative Staff,

Clinic Staff (Nurses/Medical Officers), Security Officers / Head of Security

Overview:

We're hiring on behalf of our client - an established commercial agricultural enterprise in Kiambu County to oversee human resource and administrative operations across all facilities, business units, and operational sites in developing a sustainable workforce while ensuring compliance with labor laws, internal policies and ethical standards.

Key Responsibilities

1. Recruitment and Staffing: 

- Develop and implement recruitment strategies for the organization and its affiliates. Conduct job analysis and develop job descriptions for various positions. 

- Participate in the interview, selection, and onboarding processes to attract top talent.

2. Training and Development: 

- Design and implement training programs to improve employee skills and productivity.

- Identify training needs and evaluate the effectiveness of training initiatives.

- Foster a culture of continuous learning and professional development.

3. Performance Management: 

- Establish performance management systems to assess employee performance. 

- Collaborate with department heads to set  Key Performance Indicators (KPIs) and evaluate employee progress. 

- Facilitate regular performance reviews and provide actionable feedback.

4. Employee Relations: 

- Promote a positive workplace environment and address employee grievances. 

- Mediate conflicts and facilitate the resolution of workplace issues. 

- Organize team-building activities to enhance employee engagement.

5. Compensation and Benefits: 

- Conduct salary surveys and develop compensation structures in line with industry standards. 

- Oversee employee benefits programs, including health insurance, retirement plans, and other perks. 

- Ensure compliance with applicable labor laws and regulations regarding compensation.

6. Organizational Culture: 

- Foster a positive workplace culture by implementing HR and administration strategies that align with overall business objectives.

7. Compliance and Policy Development: 

- Develop and implement HR policies and procedures in accordance with legal requirements and best practices.

- Maintain employee records and handle sensitive information with complete confidentiality.

8. Administrative Management: 

- Supervise administrative staff and oversee daily office operations. 

- Coordinate logistics for events, meetings, and other administrative functions. 

- Manage the procurement of office supplies and services.

9. Reporting and Analytics: 

- Analyze HR metrics and provide reports to senior management for informed decision-making. 

- Track employee turnover rates, training effectiveness, and other workforce analytics. 

- Identify trends and recommend actions to improve overall organizational performance.

10. Health and Safety: 

- Implement health and safety programs and ensure compliance with occupational regulations. 

- Conduct safety audits and provide training on health and safety protocols. 

-Develop emergency preparedness plans and crisis management strategies.

Job Specifications

Academic Qualifications

- Bachelor's degree in Human Resources Management, Business Administration, or a related field.

- Master's degree is a plus.

Required Skills

- Excellent interpersonal, leadership, and communication skills.

- Proficiency in HR software and Microsoft Office Suite.

- Ability to maintain confidentiality and professionalism

- Minimum 5 years' experience in HR management, preferably in the agriculture sector.

- Strong knowledge of labor laws and HR practices.

This summary of responsibilities represents the primary duties of the position. The jobholder may be requested to perform job-related tasks other than those explicitly stated in this description. The jobholder is expected to perform in a manner consistent with the vision, mission, and core values of the organization.