Paralegal / Legal Assistant (Philippines)

Company Description

CatalyzeX is a leading outsourcing partner specializing in delivering cost-effective and highly efficient labor solutions to businesses across various industries. We help companies scale their operations and achieve sustainable growth by providing top-tier talent and support.

Role Description

CatalyzeX is seeking a highly organized and detail-oriented Paralegal / Legal Assistant  to join our remote legal team. In this role, you will oversee the full lifecycle of case management from intake through case closing serving as a central hub for document management and case organization. You will support attorneys and senior paralegals, ensuring all case materials are accurate, properly filed, and easily accessible, while helping maintain smooth workflows across the team.

Key Responsibilities

Case Intake & Opening

• Process all new client intake information and documentation.
• Create and organize new case files in legal case management systems.
• Prepare engagement letters, conflict checks, intake forms, and other opening documents.
• Coordinate with attorneys to ensure complete and accurate intake information.
• Maintain case opening checklists to ensure consistency across all matters.

Case Management & Closing

• Monitor ongoing cases and ensure case data is accurate and up-to-date.
• Coordinate with attorneys to identify cases ready for closure.
• Execute case closing procedures, including final billing, archiving documents, and updating case status.
• Prepare case closing memoranda and coordinate return or destruction of client materials.

Document Management & Discovery

• Serve as the central resource for locating and retrieving case documents and discovery materials.
• Maintain organized electronic and physical filing systems with consistent naming conventions.
• Manage discovery materials, including indexing, tracking, and archiving.
• Conduct periodic audits of case files to ensure compliance with filing standards.
• Support attorneys and staff in document preparation, version control, and proper storage.

Administrative & Client Support

• Provide general administrative support, including managing emails, phone calls, and calendars.
• Assist with scheduling meetings and coordinating case-related communications.
• Serve as a secondary point of contact for clients, providing updates and addressing inquiries.
• Draft, file, and process legal documents and correspondence as assigned.

Qualifications

• Strong American English communication skills (spoken and written).
• Knowledge of legal procedures, case management, and document handling.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Experience with legal case management software and cloud-based document systems.
• Ability to work independently while collaborating effectively in a fast-paced environment.
• Background in workers' compensation and personal injury law preferred.

Technical Skills

• Legal case management software (experience preferred).
• Cloud-based document management systems (Dropbox, Box, or similar).
• Microsoft Office Suite (Word, Excel, Outlook).
• Document scanning and PDF management tools
  

Technical Requirements

Internet connection: High-speed internet required — minimum 20 Mbps or fiber connection.
Computer / laptop: Employees must use a genuine, supported business laptop with built-in hardware security and full-disk encryption enabled. Unsupported, modified, bypass-installed, rooted, or jailbroken operating systems are not permitted.
- Windows: Windows 11 (preferably Windows 11 Pro), 2021 model or newer, with TPM 2.0 enabled and BitLocker / Windows Device Encryption turned on.
- Mac: Apple MacBook / Mac, 2020 model or newer, preferably Apple Silicon M1 or newer, running a supported macOS version with FileVault enabled.
- RAM: Minimum 8 GB (16 GB preferred)
Noise-canceling headset
Power and internet backup required

Work Setup: Remote
Full-Time Role
Compensation: 50000 PHP - 63000 PHP Monthly depending on Account Assignment
Working Hours: Eastern or Pacific Time Zone

If you are highly organized, proactive, and eager to contribute to a growing legal team, we encourage you to apply. Please submit your application through our Careers Page; only applications submitted via the career page form will be considered.