EA to CFO & Head of Property

POSITION DESCRIPTION

Title:

Executive Assistant

Reports To:

Chief Financial Officer (CFO) and Head of Property (HoP)

Direct Reports:

Nil

Internal Relationships:

Executive

Finance Team

Human Resources Manager

Executive Assistants

External Relationships:

Sirona Urban

Real Estate Agents

Leasing Agents

Desired Skills/Experience:

5+ years experience as an Executive Assistant

Previous exposure to Finance procedures

Previous experience in asset management, property management or real estate

Exceptional stakeholder management skills

High level of attention to detail

Excellent organisational skills

Effective communication skills, including sound oral and written communication, and interpersonal skills.

POSITION DESCRIPTION SUMMARY

The Executive Assistant (EA) will be a trusted representative for the Family Office, providing executive level administrative services support to the Chief Financial Officer (CFO) and the Head of Property (HoP) in an effective and efficient manner.

RESPONSIBILITIES

Provide high level administration support to the CFO and HoP including managing the diaries and ensuring that matters of an urgent nature are given priority

• Manage and effectively organise incoming emails for the CFO and HoP
• Assist the CFO with preparing for meetings, including document management and taking of Minutes
• Assist the CFO with preparing monthly Finance and Committee reports as required
• Work collaboratively with the EA's to cover leave and maintain the effective working of the office space
• General administrative duties
• Develop and maintain effective and trusting relationships with key internal and external stakeholders and liaise with these on behalf of the CFO and HoP in a tactful, sensitive way
• Liaise with external property managers for the management of residential properties including maintenance requirements, lease extensions, management authorities and approval of new tenants
• Other duties as required