Position Purpose

The Project Manager is responsible for planning, procuring and delivering the organisation's multi year capital improvement program, spanning infrastructure, buildings and amenities, equipment, utilities and safety compliance projects. The role owns each project from initial scope through design, approvals, tender, construction and handover, and reports progress to the CFO, CEO, Committees and Board.

This is a dedicated delivery role. It exists to free the CEO and the Facilities & Projects Manager from day to day project management so capital projects are delivered on time, on budget and to the standard stakeholders expect, while day to day facilities and maintenance operations continue to sit with the Facilities & Projects Manager.

Direct reports: None currently. A Contracts Administrator / Project Support role may be added in future and would report into this position.

Key working relationships: Facilities & Projects Manager, Operations Manager, external consultants and contractors. Liaises directly with the Operations team day to day on project delivery and scheduling. Line management of those roles stays with the Facilities & Projects Manager.

Committee reporting: Reports progress to the Maintenance and Planning Committees and the Board of Management.

Key Responsibilities

Operational Responsibilities

• Own end to end delivery of all approved projects in the organisation's capital improvement program, from scope development through design, approvals, tender and procurement, construction and handover, including complex projects with significant depth and engineering considerations.
• Develop robust project scopes, budgets, schedules and risk assessments for each project, working closely with the Maintenance and Planning Committees.
• Engage, brief and manage external consultants (engineers, architects, specialists) and contractors.
• Manage the quotation and tender process and provide clear, well reasoned recommendations to Committees, the Board and, where required, at General Meetings.
• Coordinate activity around live site operations and safety requirements, minimising disruption to stakeholders.
• Work alongside the Facilities & Projects Manager where a project intersects with day to day facilities or site operations.
• Work directly with the Operations team on project scheduling and access around live operations, noting line management of those roles sits with the Facilities & Projects Manager, not this position.

Administration & Reporting

• Maintain and regularly update the organisation's capital improvement program and project register.
• Provide monthly written project status reports to the Maintenance Committee and Board, and verbal updates as required.
• Maintain accurate project documentation, approvals, contracts and correspondence for audit and handover purposes.

Financial Responsibility

• Manage individual project budgets and the overall capital program budget in conjunction with the CFO, tracking spend against approved allocations.
• Alert the CFO and CEO to any material budget or schedule variance, with a recommended course of action.
• Prepare cost estimates and business cases to support Committee and Board decisions on future projects.

Compliance, WH&S

• Hold, or be willing to obtain, relevant qualifications such as:
  • o Current First Aid Certificate
• Ensure all contractors comply with WH&S, insurance and site requirements, including inductions, trade passes and correct PPE.
• Ensure projects meet all relevant statutory, planning and compliance requirements, including fire compliance where applicable.

Stakeholder Engagement

• Build strong working relationships with the Board, Maintenance and Planning Committees, stakeholders, consultants and contractors.
• Represent projects at stakeholder communications and General Meetings as required.
• Work closely with the CFO, CEO and Facilities & Projects Manager as one leadership team.

General Information

This Job Description outlines the main duties, responsibilities and expectations associated with the role. It should be used as a guide and may be amended to meet operational requirements or changes in legislation.

The Board and Management reserve the right to review and update the duties and responsibilities of this role as necessary.

We are an equal opportunity employer. We welcome applications from all suitably qualified candidates regardless of gender, age, cultural background, disability or any other characteristic protected by law, and we assess every candidate on merit.

Skills and Experience

• Demonstrated experience delivering multi million dollar capital or construction projects from concept through to completion, ideally $5 million or more across a single project or program.
• Strong budgeting, scheduling, procurement and contractor or consultant management skills.
• A confident, clear communicator, able to present to a Board or Committee and translate technical detail for a non technical audience.
• A relevant tertiary qualification in construction management, engineering, project management or a related field, or equivalent demonstrated experience.
• Desirable, experience with civil or infrastructure construction projects.
• Desirable, a formal project management qualification, such as AIPM, PMP or Prince2.
• Desirable, experience working with, or reporting to, a Board or Committee governance structure, whether not for profit, strata or similar.
• Physical requirement, comfortable working on active building and construction sites, on uneven or moving surfaces.
• Physical requirement, able to attend site regularly across the organisation's site and building precincts.