Executive & Private Assistant

Executive and Private Assistant:

A global multi asset class investment platform based out of Dubai is looking for a dynamic executive assistant to coordinate its various investing activities.

Role summary:

• 50% documentation, Presentation, excel and similar cloud software solutions e.g. Dropbox etc.
• 35% Executive assistance to the Investment team and coordination with outside stakeholders
• 15% Personal and some ad hoc office coordination i.e. Occasional driving, guest hosting and holiday bookings etc.

Responsibilities:

• Manage schedules, meetings, expenses, and travel - prioritizing requests and conflicting demands
• Building strong relationships with internal and external stakeholders globally and a strong network with other executive assistants
• Internal and external team collaboration and coordination
• Working with the executive coordinators in support of wider company initiatives and events
• Attendance, as required, at functional meetings - organizing the agenda, recording, and distributing minutes and following up on actions proactively
• General administrative and coordination activities, including compliance work, scheduling international team events, updating any functional policies and processes
• Producing PowerPoint presentations and other business documents as required
• General research and background meeting preparation
• Ensuring the director has all materials and is prepped in advance of key meetings
• Involvement in ad-hoc projects, as required
• Driving the director to meetings

Requirements:

• Excellent verbal and written communication skills and ability to interact at all levels
• Tech savvy (Desktop, Apps and Smart phones)
• Strong MS Office skills with the ability to create pivot tables, create charts in Excel and professional PowerPoint presentations
• Experience of supporting senior level management and their teams, ideally in a global environment
• Professional savvy with the ability to build relationships within teams and proactively support a wide range of stakeholders across different levels and countries
• Highly organized and proactive nature with a keen eye for detail and accuracy
• Ability to prioritise, multitask and think ahead; anticipates and identifies potential challenges and provides innovative solutions
• Ability to perform in a busy and demanding environment and use initiative to deliver
• Maintain absolute confidentiality and act with discretion
• Dependable with a desire to continue to grow and develop new skills
• Willingness to get involved in a variety of ad-hoc projects
• Willingness to travel to Europe in the summer and to the UAE in winter