Job Openings Executive & Private Assistant

About the job Executive & Private Assistant

Executive and Private Assistant:

A global multi asset class investment platform based out of Dubai is looking for a dynamic executive assistant to coordinate its various investing activities.

Role summary:

  • 50% documentation, Presentation, excel and similar cloud software solutions e.g. Dropbox etc.
  • 35% Executive assistance to the Investment team and coordination with outside stakeholders
  • 15% Personal and some ad hoc office coordination i.e. Occasional driving, guest hosting and holiday bookings etc.


  • Manage schedules, meetings, expenses, and travel - prioritizing requests and conflicting demands
  • Building strong relationships with internal and external stakeholders globally and a strong network with other executive assistants
  • Internal and external team collaboration and coordination
  • Working with the executive coordinators in support of wider company initiatives and events
  • Attendance, as required, at functional meetings - organizing the agenda, recording, and distributing minutes and following up on actions proactively
  • General administrative and coordination activities, including compliance work, scheduling international team events, updating any functional policies and processes
  • Producing PowerPoint presentations and other business documents as required
  • General research and background meeting preparation
  • Ensuring the director has all materials and is prepped in advance of key meetings
  • Involvement in ad-hoc projects, as required
  • Driving the director to meetings


  • Excellent verbal and written communication skills and ability to interact at all levels
  • Tech savvy (Desktop, Apps and Smart phones)
  • Strong MS Office skills with the ability to create pivot tables, create charts in Excel and professional PowerPoint presentations
  • Experience of supporting senior level management and their teams, ideally in a global environment
  • Professional savvy with the ability to build relationships within teams and proactively support a wide range of stakeholders across different levels and countries
  • Highly organized and proactive nature with a keen eye for detail and accuracy
  • Ability to prioritise, multitask and think ahead; anticipates and identifies potential challenges and provides innovative solutions
  • Ability to perform in a busy and demanding environment and use initiative to deliver
  • Maintain absolute confidentiality and act with discretion
  • Dependable with a desire to continue to grow and develop new skills
  • Willingness to get involved in a variety of ad-hoc projects
  • Willingness to travel to Europe in the summer and to the UAE in winter