Personal Assistant to CEO

Responsibilities:

• Answering the CEO's emails and phone calls
• Scheduling meetings and booking travel arrangements.
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Draft correspondence such as emails, contracts, and letters
• Composing and preparing correspondence that is sometimes confidential
• Arranging detailed travel plans, itineraries, and agendas;
• Compiling documents for travel-related meetings
• Responsible for organizing internal and external meetings on behalf of the CEO ensuring all requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
• Researches, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature
• Provides a bridge for smooth communication between the CEO's office and internal departments
• Works closely and effectively with the CEO to keep him well informed of upcoming
• commitments and responsibilities, following up appropriately.

Requirements

• Appropriate to the image of the company, a professional image must be reflected
• and worn at all times within the organization and towards the clients
• Discretion and trustworthiness
• Good oral and written communication skills, organizational skills
• Excellent skill set in Microsoft Office suite
• The ability to be proactive and take the initiative.
• Good organizational attitude and ability to remind/follow up on all open matters.
• Good communication skills
• Able to maintain confidentiality at all times
• Flexibility
• Enjoy working in a team environment / Happy to undertake lone working
• Self-motivated
• Must be able to cope with the physical, mental, and emotional demands of the job
• Committed to the vision and values of the company