Assistant Manager - Administration

Position: Assistant Manager - Administration
Location: Permanent - Gabon, Africa (Initial 4 Months in Noida & Andhra Pradesh, India)
Employment Type: Full-Time, On-Site
Salary: INR 12 LPA (Negotiable based on experience)
Benefits: Accommodation + Travel + Food + Visa + Medical Insurance
Notice Period: Up to 30 Days
Travel: Must be willing to travel as per project requirements

About the Role

We are seeking a proactive and dynamic Assistant Manager - Administration to support our 300MW Gas Power Project in Gabon, Africa and existing 60MW Solar Project. The role involves setting up and managing guest houses and site offices, overseeing resources, administration budgets, and ensuring seamless day-to-day operations.

Key Responsibilities

Guest House & Office Management

• Set up new guest houses and site office facilities at Lambaréné, Port-Gentil, and Owendo Port Libreville for the 300MW Gas Power Project.

• Ensure maintenance and upkeep of all guest houses and site offices for both the gas and solar projects.

• Oversee facilities services, maintenance activities, and coordinate with tradespersons (e.g. electricians).

• Manage daily operations including scheduling, communication, facilities management, and procurement of supplies.

Resources Hiring & Management

• Recruit and train outsourced personnel for guest house and site office operations (maids, drivers, office staff, housekeeping).

• Monitor office inventory and ensure procurement within budgetary constraints.

• Organize and supervise office activities such as recycling, renovations, and event planning.

Planning & Coordination

• Plan, coordinate, and implement administrative procedures and systems, streamlining processes for efficiency.

• Prepare administration budgets and monitor costs and expenses for effective budget control.

• Collaborate with other departments to ensure smooth business operations.

Management

• Control petty expenses through site imprest accounts across all locations.

• Prepare and submit periodic reports on administrative, guest house, and office expenses.

Key Requirements

• Minimum of 5-7 years of experience in administrative management, preferably in industrial or project environments.

• Strong experience in guest house, facility, and office management.

• Proven ability to recruit, train, and manage outsourced staff.

• Good knowledge of budget planning and cost control.

• Excellent coordination, communication, and problem-solving skills.

• Willingness to relocate to Gabon after initial period in India and travel as per project needs.