WE'RE HIRING: DEPUTY TO THE BOARD MEMBER

Executive Management | Strategic Coordination | Corporate Governance | Administrative Support

Location: Makati Office
Company: Camox Philippines Inc.
Employment Type: Full-Time

Job Overview

Camox Philippines Inc. is seeking a highly organized, proactive, and results-driven Deputy to the Board Member to provide direct executive, administrative, and strategic support to a member of the Board.

The successful candidate will serve as a key liaison between the Board Member, senior management, department heads, and external stakeholders, ensuring effective communication, timely execution of directives, and smooth coordination of business activities.

This position requires excellent judgment, strong leadership and organizational skills, and the ability to handle confidential information while supporting high-level business decisions and company initiatives.

Key Responsibilities

1. Executive and Administrative Support

• Provide direct executive and administrative assistance to the Board Member.
• Manage schedules, appointments, meetings, correspondence, and executive priorities.
• Prepare executive reports, presentations, briefings, and meeting materials.
• Coordinate travel arrangements, business engagements, and official appointments.
• Handle confidential documents and sensitive corporate information with discretion.

2. Strategic Planning and Business Coordination

• Assist the Board Member in monitoring strategic projects, business plans, and corporate initiatives.
• Coordinate with department heads to ensure alignment with management directives and company objectives.
• Monitor project timelines, deliverables, and key performance indicators.
• Consolidate operational updates and prepare management summaries for executive review.
• Identify operational concerns and recommend appropriate solutions.

3. Management and Departmental Coordination

• Serve as a communication link between the Board Member and various company departments.
• Facilitate coordination among management teams to ensure timely completion of assigned tasks.
• Monitor the implementation of executive instructions, decisions, and action plans.
• Conduct regular follow-ups with concerned departments regarding progress and outstanding requirements.
• Support cross-functional collaboration and operational efficiency.

4. Board Meetings and Corporate Governance Support

• Coordinate Board-level and executive meetings, including agendas, schedules, and documentation.
• Prepare meeting minutes, action trackers, resolutions, and executive correspondence as required.
• Monitor the completion of action items arising from management discussions.
• Assist in organizing corporate records and supporting documentation.
• Coordinate with relevant departments on corporate policies, regulatory matters, and compliance requirements.

5. Business Development and Stakeholder Relations

• Assist in coordinating meetings and communications with business partners, clients, and external stakeholders.
• Support business proposals, partnership discussions, and corporate presentations.
• Conduct research and gather relevant business information to support management decisions.
• Maintain professional relationships with internal and external stakeholders.
• Represent the Board Member in designated coordination meetings when authorized.

6. Performance Monitoring and Reporting

• Prepare and consolidate periodic operational, financial, and management reports.
• Track departmental progress against established objectives and management priorities.
• Identify delays, outstanding concerns, and matters requiring executive attention.
• Maintain accurate records of executive instructions and follow-up actions.
• Provide timely updates and recommendations to the Board Member.

Job Qualifications

Education

• Bachelor's degree in Business Administration, Management, Finance, Economics, or a related field.
• A master's degree in Business Administration (MBA) or a related postgraduate qualification is an advantage.

Professional Experience

• At least 3–5 years of relevant experience in executive assistance, corporate administration, business operations, or management support.
• Previous experience working directly with senior executives, directors, or Board Members is highly preferred.
• Experience in strategic planning, project coordination, and executive reporting is an advantage.
• Familiarity with recruitment, manpower services, or international business operations is beneficial but not required.

Skills and Competencies

• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Capable of preparing professional business reports, executive presentations, and official correspondence.
• Strong time management skills with the ability to handle multiple priorities.
• Excellent interpersonal skills and confidence in dealing with senior executives and business stakeholders.
• Ability to work independently with minimal supervision.
• Strong attention to detail and follow-through on assigned responsibilities.

Personal Attributes

• Professional, trustworthy, and highly discreet.
• Proactive, resourceful, and solution-oriented.
• Adaptable to changing priorities and demanding executive schedules.
• Demonstrates sound judgment and a high level of integrity.
• Strong sense of accountability, initiative, and commitment to organizational goals.

What We're Looking For

We are looking for a dependable professional who can go beyond administrative support by contributing to strategic coordination, management efficiency, and the successful execution of executive priorities.

The ideal candidate is confident in communicating with senior leadership, capable of managing complex responsibilities, and committed to maintaining professionalism and confidentiality at all times.

Join Camox Philippines Inc. and become part of a team supporting corporate leadership, business growth, and operational excellence.