Job Openings Office Manager (Ho Chi Minh)

About the job Office Manager (Ho Chi Minh)

Responsibility

Administrative Duties:

  • Oversee day-to-day office operations to ensure a productive and efficient work environment.

  • Manage office supplies and equipment, coordinating maintenance and repairs as needed.

  • Handle correspondence, phone calls, and other communications.

  • Organize and schedule meetings, appointments, and events.

Government Experience:

  • Ensure compliance with government regulations and reporting requirements.

  • Liaise with government agencies and maintain necessary documentation.

Imports Management:

  • Oversee import processes and ensure compliance with customs regulations.

  • Coordinate with suppliers and logistics partners to manage shipments and deliveries.

  • Maintain accurate records of import activities.

Labor Laws Compliance:

  • Ensure adherence to local, state, and federal labor laws.

  • Stay updated on changes in labor laws and regulations.

  • Provide guidance on employment law matters to management and staff.

    HR and Payroll Management:

    • Manage the payroll process, ensuring accuracy and compliance with relevant regulations.

    • Maintain employee records and handle HR-related queries.

    • Oversee the recruitment, onboarding, and offboarding processes.

    • Implement and enforce HR policies and procedures.

    • Applying for work pass application, when needed

    Staff Oversight:

    • Provide leadership and support to existing staff, fostering a positive and collaborative work environment.

    • Conduct performance evaluations and provide feedback to team members.

    • Address employee concerns and resolve conflicts on time.

      Requirements

      • Bachelor's degree in Business Administration, Human Resources, or a related field.

      • Proven experience as an Office Manager or in a similar administrative role.

      • Strong understanding of Vietnam legislation and regulations

      • Experience with government regulations and reporting requirements.

      • Knowledge of import processes and customs regulations.

      • understanding of HR processes, payroll management, and labor laws.

      • Excellent organizational and multitasking skills.

      • Strong communication and interpersonal skills.

      • High adaptability and thrive in fast fast-paced environment

      • Proficiency in Microsoft Office Suite and HRIS office