Accounts Payable Clerk(Internal Applications Only)

Description:

Ensure accurate payments and controls of Trade creditors by receiving, processing, verifying, and reconciling of invoices of Vendor accounts within time frame set.

Requirement:

• Minimum Grade 12 or NQF level 4

• Three years' work related experience

• Deadline driven

• Work under pressure

• Attention to detail/Accuracy

• Computer literacy (Microsoft Office Suite)

Key Performance Area:

Administration

• Ensure Suppliers' invoices and Store documents are received and processed correctly on the system

• Ensure all unmatched invoices (PPV) are correctly raised and submitted to team leader for distribution to relevant departments and resolved timeously

• Ensure all unmatched invoices (SRE) are correctly distributed to relevant stores and resolved timeously

• Check all RFC's are correct and forwarded to supplier timeously

• Ensure valid credit notes are received and processed

• Perform monthly reconciliations between supplier statement and Cashbuild accounts payable by deadline date on BEST system

• Ensure all vendor queries and disputes are resolved as per Supplier terms

• Prepare weekly / monthly AP Vendor listing for payment run

• Ensure all documents are correctly filed and sent to Warehouse

• Ad hoc duties to be completed if and when required by Management

Customer Service

• Assist with and resolve supplier and other internal Customer queries and complaints

• Offer fast friendly and efficient service to all Customer

Competencies:

Planning

• Systematically organising activities and setting time frames, setting priorities.

• Ensures that the necessary means to perform the job are available on time.

• Puts matters in an efficient order when planning.

• Makes the plan understandable for everyone involved.

• Makes, and maintains a realistic plan.

• Sets priorities.

Devotion to quality

• Demanding a high quality of provided products and services and acting accordingly.

• Has high quality standards for the work of others.

• Has high quality standards for his/her own work.

• Delivers the quality that was agreed and that is expected by the other party.

• Sees and uses opportunities to improve the quality of what is delivered.

Performing under pressure

• Maintaining an effective performance under pressure, or when faced with setbacks or disappointment.

• delivers good results under pressure.

• persists when faced with setbacks.

• continues to do the right thing under pressure, without making mistakes.

• maintains an even performance under pressure.

Willingness to change

• Dealing with changes, the ability to relate to the common interest and the willingness to act accordingly.

• Has a fresh view on new situations and changes, without being stuck on existing working methods.

• Looks for chances and opportunities offered by the situation when confronted with changes.

• Stays focused on the goal if circumstances or working methods change.

• Looks for ways to make a contribution to changes.

Flexibility

• Being able to change one's own behaviour or approach in order to achieve a certain objective.

• flexibly handles matters that turn out differently than anticipated.

• accepts that there are different ways to reach a certain goal.

• changes the approach when things fail, in order to secure the end result.

• adjusts priorities when circumstances require

Providing feedback

• Giving scope to others by sharing one's views on their performance.

• Provides others with insight in the effectiveness of their performance.

• Provides feedback regularly.

• Provides feedback that people consider useful.

• Isn't afraid to use feedback to bring up subjects that are negative or sensitive.

• Provides specific feedback.

Integrity

• Complying with generally accepted standards in activities related to the position.

• keeps promises.

• creates realistic expectations.

• is sincere.

• handles sensitive information carefully.

• shows awareness of values, indicates when boundaries are crossed.

Accuracy

• Effectively handling detailed information and being consistently attentive to details.

• Works in an orderly fashion.

• Ensures that matters are handled in an orderly and accurate manner from start to finish.

• Prevents mistakes.

• Invests energy in checking his/her work for mistakes.

Client focus

• Identifying and actively responding to clients' wishes and needs.

• Deals with clients in a friendly manner.

• Shows involvement in the client's problem.

• Makes clients feel welcome.

• Approaches the client's question with a can-do mentality

Personal development

• Being aware of one's own strengths and weaknesses: consciously working on personal development.

• Is focused on self-broadening and/or gaining more in-depth knowledge.

• Follows relevant training programmes and/or looks for opportunities to gain experience.

• Seeks and uses opportunities for personal development.

• Asks for feedback in order to learn