Senior Procurement Manager (External Applications Only)

Description:

Support Operations by managing the procurement process in sourcing the right product at the right price and supply chain management. Supervision of day-to-day operational processes.

Requirements:

• Minimum Diploma or NQF 5

• Minimum 5 years’ experience in a similar position

• Good command of English Language, written and verbal

• Intermediate knowledge of MS Office package (Word, Excel, Outlook)

• Ability to handle high pressure

• Prepared to work extended hours

• Attention to detail

• Strong negotiation skills

• Integrity beyond reproach

• Strong organizational and administration skills

• Analytical ability

• Strong time management

• Own transport with valid driver’s license

Procurement Administration

• Selling price maintenance by actioning price change requests.

• Management of cost price variance by rectifying errors on system.

• Cost price validation and maintenance by confirming with supplier.

• Creditor administration by obtaining credit notes from suppliers when required.

Space Management

• Maintain planograms by analysing sales performance (top and worst performers) and range rationalization

Trade Agreements

• Negotiation of rebate, advertising, and trading terms.

GP Management

• Management of GP% according to required margin by negotiate correct cost price with supplier and set initial selling price.

Supplier Performance

• Provide supplier with forecasted units required.

• Monitor actual purchases against forecast.

• Monthly review of supplier performance.

Supervision

• Ensure timeous completion of tasks allocated to individual Procurement Managers

• Review of benchmark margins and exception reporting

• Weekly analysis of discrepancies against business plan

Competencies

Lead with vision

Establishes a clear and compelling outcomes for area of responsibility

Develops appropriate action plans in order to achieve established outcomes

Ensures that employees understand their role towards the achievement of the departments outcomes

Motivates employees to achieve the established outcomes

Proactively identifies and addresses issues and risks within own department that may impede the delivery of the departments outcomes

Provide Direction

Develops operational plans to enable the achievement of set objectives

Ensures adherence to policies and procedures within area of responsibility

Proactively considers internal sources to better develop and implement operational plans to enable the achievement of set objectives

Sets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and values

Drive for results

Constantly looks for and acts on opportunities to improve department performance

Works to exceed goals set by others

Develops stretching goals for self and department, working consistently and tenaciously to meet these

Implements clear control mechanisms to measure results against department performance objectives

Identifies barriers to performance and persists in overcoming them

Assists team members in achieving their goals

Proactively anticipates and acts on trends and evolving needs"

Think Strategically

Identifies gaps or potential inconsistencies in business results, performance data, processes or systems by recognising patterns in information

Prepares contingency plans for identified problems and situations that might occur

Proactively take considered action to ensure that a current problem which could be ignored in the short term does not escalate

Takes multiple perspectives into account and evaluates their feasibility, effectiveness and risks

Raises compliance, ethical or other issues to protect the Organisation’s reputation and obligations"

Solve Problems

Proactively identifies problems and seeks root cause

Analyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problems

Develops and implement appropriate action plans breaking complex tasks into manageable parts

Identifies patterns or connections between information or situations that are not obviously related"

Make Decisions

Makes decisions within framework of company policies and within set time lines

Makes decisions giving due consideration to consequences of the decision made in area of responsibility

Implements decisions made in line with agreed processes and policies

Stands by own beliefs and decisions with self confidence

 Identifies patterns or connections between information or situations that are not obviously related when making decisions

Plan

Establishes priorities, operational plans that ensure the best utilisation of resources in area of responsibility

Takes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environment

Assists others in planning work, identifying areas that will improve the efficiency in the implementation of plans within the area of responsibility and department

Empower

Mentors and coach subordinates in department by devoting significant time to provision of one-on-one coaching and support to others

Works with subordinates to create individual development plans that are clearly linked to business, team, and individual needs and goals

Delegates to individuals at the appropriate level

Encourages employees to take initiative and hold them accountable for outcomes

Manage Performance

Follows through on commitments made and deliver on them to achieve set objectives and targets

Takes accountability for own and or subordinates actions and implements corrective action where required

Defines clear and stretching department goals and standards in line with strategic initiatives and objectives

Implements and manages appropriate control mechanisms to ensure department objectives are achieved

Uses appropriate behavioural skills to resolve operational performance problems

Acts as a role model and motivates others to achieve the highest standards of quality and efficiency

Determines employees’ strengths and weaknesses relative to demonstrated behaviours and job requirements and implement appropriate development plans

Handle Pressure

Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures

Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations

Calms others who are expressing frustration or anger

Assists others to deal constructively with difficult situations

Persists in realising work objectives even in difficult or adverse circumstances

Innovate

Generate unique alternatives, options or solutions to problems

Encourages innovation amongst team members in coming up with generating unique alternatives, options or solutions to problems

Manage Change

Manages planned changes that may be brought about as a result of internal and or external circumstances

Ensures that the department responds to the changing environment and stakeholders needs and expectations

Understands and appreciate different and opposing perspectives on an issue and adapt ones approach as the requirements of the situation change

Influence

Persuades, convinces and influence others towards point of view as leader of the department by being aware of self ,others and context

Displays appropriate, written presentation and oral communication aligned to audience requirements

Projects credibility and confidence even when faced with obstacles

Correctly identifies and gains support of relevant stakeholders when attempting to influence internal and or external stakeholders

Assert Authority

Gets one’s point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced

Asserts self during interpersonal situations

Maintains and projects confidence, even in adverse circumstances

Makes a positive personal impact that is clear and concise for the audience

Facilitates open, direct two-way communication

Expresses disagreement with peers or more senior colleagues, tactfully and appropriately

Collaborate

Recognises conflict among team members and deal with it effectively

Identifies and improves communication to bring conflict within the team into the open and facilitate resolution

Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding

Demonstrates high level of enthusiasm and commitment to team goals under difficult or adverse situations; encourages others to respond similarly

Communicate

Assesses the needs of audience in order to deliver appropriate message and content

Applies communication strategies to ensure inputs from role players are discussed and acted upon

Actively shares information and ideas, and encourages others to share their views and concerns

Recognises and proactively deal with situations with potential for miscommunication leading to damaged relationships