Accounts Payable Clerk (Cashbuild Internal Applications Only)

Description:

Ensure accurate payments and controls of Trade creditors by receiving, processing, verifying, and reconciling of invoices of Vendor accounts within time frame set.

Requirement:

• Minimum Grade 12 or NQF level 4

• Three years’ work related experience

• Deadline driven

• Work under pressure

• Attention to detail/Accuracy

• Computer literacy (Microsoft Office Suite)

Administration

• Ensure Suppliers’ invoices and Store documents are received and processed correctly on the system

• Ensure all unmatched invoices (PPV) are correctly raised and submitted to team leader for distribution to relevant departments and resolved timeously

• Ensure all unmatched invoices (SRE) are correctly distributed to relevant stores and resolved timeously

• Check all RFC’s are correct and forwarded to supplier timeously

• Ensure valid credit notes are received and processed

• Perform monthly reconciliations between supplier statement and Cashbuild accounts payable by deadline date on BEST system

• Ensure all vendor queries and disputes are resolved as per Supplier terms

• Prepare weekly / monthly AP Vendor listing for payment run

• Ensure all documents are correctly filed and sent to Warehouse

• Ad hoc duties to be completed if and when required by Management

Customer Service

• Assist with and resolve supplier and other internal Customer queries and complaints

• Offer fast friendly and efficient service to all Customer

Drive for Results

Achieves set targets and completes work accurately and at the required standard

Delivers best practice quality/ standards as established in the company

Makes an effort to follow through on commitments

Solve Problems

Identifies problems and seeks root cause

Resolves problems and escalates issues accordingly using relevant information available in own department and operational work environment to resolve problems

Make Decisions

Makes decisions within framework of company policies and within set timelines

Makes decisions giving due consideration to consequences of the decision made in area of responsibility

Implements decisions made in line with agreed processes and policies

Plan

Plans within framework of operationally/department policies and procedures

Handle Pressure

Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures

Assert Authority

Gets one’s point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced

Communicate

Demonstrates courtesy and effectiveness when dealing with others in day-to-day communication in line with company values

Ensures relevant information is shared with appropriate stakeholders "