Bookkeeper(Internal Applications Only)

Description:

To ensure daily, weekly, and monthly reporting is completed in a timely and accurate fashion, and customer queries are attended to effectively and timeously

Requirement:

• Grade 12 with Accounting

• 3 years work related experience or Bookkeeping Certificate

• Working knowledge of MS Office (Advanced Excel)

• Working knowledge of SAP

• Strong analytical skills

• Strong attention to detail

• Ability to handle pressure (deadline driven)

• Efficient customer liaison

Key Performance Area

Banking

Monthly reconciliation of bank balance between General Ledger and bank statement

Clearing Accounts

Reconcile and balance all clearing accounts daily

Clearing correspondence done minimum twice weekly per store

Resolve un-reconciled differences

Reporting

Weekly Exception reporting on all areas of responsibility

General Ledger

Prepare Sundry Accruals

Ensure Sundry Accruals balances to General Ledger with supporting documentation

Prepare journals for approval by Financial Accountant

Monthly/yearly GL debtors recons

Reconciliation of debtors ledgers between all Accounting and POS systems

Preparation of various sections for pre-release file- Bulks write -offs, Specials

Bulk Refunds Administration

Daily follow-up on all outstanding bulk refunds

Daily preparation and submission of all complete refunds

Weekly report on outstanding bulk refund requests

Bulk Re-instatements Administration

Daily follow-up on all outstanding bulk re-instatements

Daily preparation and submission of all complete re-instatement requests

Document Warehouse Archiving

Managing relationship with document warehouse

All index sheets & boxes marked in such a way that any other person will be able to determine where information is kept if need be

Customer Service

Regular contact with your internal customers

Demonstrate courtesy and effectiveness when dealing with customers

Competencies :

Dutifulness

• Honours agreements.

• Works hard.

• Shows a lot of self-discipline.

• Takes responsibility for his/her own work.

Planning

• Ensures that the necessary means to perform the job are available on time.

• Puts matters in an efficient order when planning.

• Makes the plan understandable for everyone involved.

• Makes, and maintains a realistic plan.

• Sets priorities.

Performing under pressure

• Delivers good results under pressure.

• Persists when faced with setbacks.

• Continues to do the right thing under pressure, without making mistakes.

• Maintains an even performance under pressure.

Drive

• Sets high standards for his/her own performance.

• Works hard to realise above average results.

• Believes in the feasibility of goals, is dedicated.

• Often does more than is expected of him/her.

Service Oriented

• Positions him/herself as a service provider.

• Enjoys helping colleagues and/or clients.

• Takes worries off colleagues' and/or clients' hands.

• Supports colleagues and/or clients in achieving their results.

Values:

Integrity

• Keeps promises.

• Creates realistic expectations.

• Is sincere.

• Handles sensitive information carefully.

• Shows awareness of values, indicates when boundaries are crossed.

Accuracy

• Works in an orderly fashion

• Ensures that matters are handled in an orderly and accurate manner from start to finish.

• Prevents mistakes.

• Invests energy in checking his/her work for mistakes

Client focus

• Deals with clients in a friendly manner.

• Shows involvement in the client's problem.

• Makes clients feel welcome.

• Approaches the client's question with a can-do mentality.

Personal Developments

• Is focused on self-broadening and/or gaining more in-depth knowledge.

• Follows relevant training programmes and/or looks for opportunities to gain experience.

• Seeks and uses opportunities for personal development.

• Asks for feedback in order to learn.