Fleet Maintenance Administrator( External Applications Only)

Description:

Scheduling and Monitoring on fleet maintenance

Requirement:

• NQF 4 or Grade 12 qualification with 1-2 years’ work-related experience.

• Deadline driven.

• Work under pressure.

• Attention to detail/accuracy.

• Computer literacy (Basic Microsoft Office Suite Skills)

• Workshop/fleet related experience would be advantageous

Key Deliverables:

• Managing vendor relations

• Maintaining accurate records

• Optimizing vehicle performance to reduce costs

Key Performance Area :

Maintenance Scheduling

• Plan, track, and schedule preventive maintenance, repairs, and inspections for all forklifts to ensure maximum uptime

• Update and maintain repairs and maintenance schedule.

• Identify any unscheduled repair requests on daily fleet checklists from stores.

Administration

Act as the liaison between stores, vendors, and management.

• Create, coordinate, and follow up of all open jobs/orders between company and workshops/vendors including updating stores.

• Submit fleet expenditure request form for approval.

Monitoring and Reporting

• Monitor daily repairs and maintenance

• Escalate negligence to the relevant Divisional Mnager

Vendor Management

• Coordinate with external service providers for repairs and maintenance

• Obtain competitive quotes for out of maintenance services/contracts

Ad hoc

• Ad hoc duties to be completed if and when required by management

Competencies:

Dutifulness

• Demonstrating commitment to agreements.

• honours agreements.

• works hard.

• shows a lot of self-discipline.

• takes responsibility for his/her own work.

Devotion to quality

• Demanding a high quality of provided products and services and acting accordingly.

• has high quality standards for the work of others.

• has high quality standards for his/her own work.

• delivers the quality that was agreed and that is expected by the other party.

• sees and uses opportunities to improve the quality of what is delivered. .

Performing under pressure

• Maintaining an effective performance under pressure, or when faced with setbacks or disappointment.

• delivers good results under pressure.

• persists when faced with setbacks.

• continues to do the right thing under pressure, without making mistakes.

• maintains an even performance under pressure.

Drive

• Drive, passion.

• Sets high standards for his/her own performance.

• Works hard to realise above average results.

• Believes in the feasibility of goals, is dedicated.

• Often does more than is expected of him/her.

Service-oriented

• Being focused on supporting others in achieving their objectives.

• Positions him/herself as a service provider.

• Enjoys helping colleagues and/or clients.

• Takes worries off colleagues' and/or clients' hands.

• Supports colleagues and/or clients in achieving their results.

Flexibility

• Being able to change one's own behaviour or approach in order to achieve a certain objective.

• flexibly handles matters that turn out differently than anticipated.

• accepts that there are different ways to reach a certain goal.

• changes the approach when things fail, in order to secure the end result.

• adjusts priorities when circumstances require.

Assertiveness

• Effectively standing up for oneself.

• Isn't afraid to enter into discussion.

• Effectively stands up for his/her own opinion.

• Can handle criticism.

• Speaks up when others cross his/her boundaries

Providing feedback

• Giving scope to others by sharing one's views on their performance.

• Provides others with insight in the effectiveness of their performance.

• Provides feedback regularly.

• Provides feedback that people consider useful.

• Isn't afraid to use feedback to bring up subjects that are negative or sensitive.

• Provides specific feedback.

Listening skills

• Being able to gather important information through verbal communication, obtaining clarification by asking questions.

• Adapts reactions to what others have to say.

• Asks questions based on what someone has said.

• Gives the other time to get their point across.

• Listens when someone is telling something.

• Has an open and interested demeanour.

Values:

Integrity

• keeps promises.

• creates realistic expectations.

• is sincere.

• handles sensitive information carefully.

• shows awareness of values, indicates when boundaries are crossed.

Accuracy

• works in an orderly fashion.

• ensures that matters are handled in an orderly and accurate manner from start to finish

• prevents mistakes

• invests energy in checking his/her work for mistakes

Client focus

• deals with clients in a friendly manner.

• shows involvement in the client's problem.

• makes clients feel welcome.

• approaches the client's question with a can-do mentality.

Personal Developments

• Is focused on self-broadening and/or gaining more in-depth knowledge.

• Follow relevant training programmes and/or look for opportunities to gain experience.

• Seeks and uses opportunities for personal development.

• Asks for feedback in order to learn.