Executive Secretary (GMD Office)

• Reports to the Group Managing Director and is responsible for the execution of all business, executive level administrative and secretarial duties
• Perform operational functions such as report management, data analysis and development of presentation slides, etc.
• To liaise, coordinate and act as main points of contact with internal and external parties on all company matters and general enquiries.
• Full spectrum of secretarial and administration duties such as arranging meeting schedules, prepare minutes of meeting, business reports, maintaining a proper filing system of documents, arrangement of appointments, travel arrangements, expenses accounting etc.
• Liaison between all departments to ensure proper communications and reporting practices.
• Determine the priority matters, receiving and screening visitors and incoming calls.
• Assisting with special projects and ad-hoc tasks as required

Job Requirement

• Bachelor's degree in Business Administration, Communications, or a related field.
• More than 5 years of experience in an senior executive administrative support role.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) is essential.
• Good proficiency in English, Bahasa Malaysia, and Chinese Language will be added advantages.
• Strong interpersonal skills with the ability to liaise effectively with internal and external stakeholders.
• High level of integrity, responsibility, and discretion to maintain confidentiality in both personal and business matters.
• Excellent planning and organizational skills to prioritize work and manage multiple tasks efficiently.
• Ability to perform operational functions such as report management, data analysis, and development of presentation slides.
• Effective coordination between departments to ensure proper communication and reporting practices is required, along with the ability to determine priority matters, receive and screen visitors, and handle incoming calls.