ADMIN EXECUTIVE

Job Description

• Providing comprehensive administrative support to departmental managers and staff
• Performing general office duties to ensure the smooth functioning of the workplace
• Identify all applicable licenses and insurances.
• Maintaining and updating office records, databases, and other relevant systems.
• Handling a variety of administrative tasks, including document preparation, filing, and data entry.
• Notifies insurance company of changes in property or equipment affecting insurance coverage.
• Files records of insurance transactions and keeps calendar of premiums due and expiration dates of policies.
• Identify all company vehicle and register into Company Vehicle Registration List.
• Monitor the expiry dates and fill up the renewal application forms for Bank Guarantee.
• Monitor the expiry dates of Road Tax, Puspakom Test, Vehicles Insurance, Building Fire Insurance, Staff Personal Accidental Insurance, Machinery & Equipment Insurance, Boiler Insurance, and Money Insurance.
• Undertakes legal communication and registration processes.
• Responsible to ensure all the licenses are renewed and up to date such as Trade License, Lesen Penjaja / Gerai, Lesen Runcit / Borong, Sijil Pengesahan Halal issued by Jabatan Kemajuan Islam Malaysia and Masjis Islam Sarawak, License for meat Factory Processing, Surat Kuasa (Minyak Diesel), Lesen Racun issued by Department of Safety & Health (DOSH) and other related matters.

Job Requirement

• Minimum 3 - 5 years of administrative experience in a similar role
• Strong organisational and time management skills with the ability to multitask effectively
• Excellent communication and interpersonal skills, both written and verbal
• Proficiency in using Microsoft Office suite and other relevant software applications
• Keen attention to detail and the ability to work with a high degree of accuracy
• A collaborative and proactive approach to problem-solving
• A positive attitude and a willingness to learn and adapt