Job Openings Program Associate

About the job Program Associate

Position Summary

The role reports to the Lead Finance and Admin. It requires working with the leadership and other teams of CEGIS and managing administrative tasks like office management, vendor management, travel bookings, organizing events/workshops and internal meetings, and coordinating with the CEO's office. Provide logistics support to the teams for field visits. Supporting People and Culture team for organizing internal events, coordination with finance team for expense management.

Role and Responsibilities

General Administration Work

  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes

  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations

  • Responsible for day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment (Printers, papers, workstations, stationary, water dispenser, Tea), purchasing office supplies, furniture, and office equipment for staff.

  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

  • Monitor costs and expenses to assist in budget preparation

  • Identify vendors and manage contracts across multiple cities where CEGIS operates

  • Conduct regular monitor checks for the housekeeping staff

  • Support managers and employees through a variety of tasks related to organization and communication.

  • Effective management of all activities related to travel, stay, and logistics to ensure all arrangements needs are met at the least cost.

  • Overseeing the logistics and administration requirements of CEGIS State Teams

  • Planning, scheduling, and facilitating office events, including meetings, conferences, interviews, orientations, workshops, seminars, and training sessions. (in-person & virtual)

  • Maintain log registers and a contact diary at the central and state level

People and Culture and Finance Operations Support

  • Pre-joining support for new joiners like -- relocation & accommodation/travel arrangements

  • Planning & coordination of On-boarding and orientation of new joiners with internal teams and managing exit formalities

  • New office space set up/coordination with vendors and internal teams

  • Day-to-day management of operational issues related to IT/admin/logistic

  • Internal coordination with teams for meetings/ review

  • Check all the expense bills raised by employees

Desired Skills

  • 1-3 years of experience in relevant work experience

  • Bachelors degree in business administration, management, or a related

  • Exceptional time, task, and resource management skills

  • Strong problem solving, critical thinking, and verbal and written communication skills.

  • Proficiency with computers, especially MS Office

  • Ability to plan for and keep track of multiple projects and deadlines

  • Familiarity with budget planning and enforcement, human resources, and customer service procedures

  • Proficient in MS Office

Location and Compensation

Location: The role will be based out of  Bangalore. Travel to other states may be required.

Remuneration will be competitive with Indian philanthropy and social sector pay scales and will depend on the candidates experience levels.

Interested candidates are requested to submit their applications by clicking the apply button below

Note: CEGIS has zero tolerance for sexual harassment. We therefore expect each applicant to self-declare related to the same. CEGIS could, if required, initiate a prevention of sexual harassment-based background verification. If an applicant is reported for misconduct, appropriate action that may include employment termination would be taken. Please complete the details for self-declaration on the application form.


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