Recruitment Executive Assistant - PT - US

Job Title: Executive Assistant (Remote, US Client)

Overview
We are seeking a highly proactive and detail-oriented Executive Assistant to provide administrative and operational support to our US-based client. The ideal candidate will have exceptional communication skills, strong organisational abilities, and the ability to work independently while maintaining a high level of responsiveness.

Work Schedule
Must be able to work on Central Standard Time (CST) to ensure overlap between PST (client's time) and EST (candidates' time).

This is a part-time role, with hours that may scale up or down depending on workload and performance.

Key Responsibilities

• Manage and organise the client's email inbox, ensuring spam is filtered and important emails are flagged, attended to, or escalated as needed.

• Book, confirm, or reschedule interviews and meetings on behalf of the client.

• Provide timely follow-ups and ensure no critical communications are missed.

• Demonstrate critical thinking and problem-solving in handling administrative tasks.

• Maintain a high level of attentiveness, responsiveness, and professionalism at all times.

• Use AI tools such as ChatGPT to improve productivity and efficiency.

• (Nice to have) Assist in sourcing candidates or information when required.

Desired Skills and Experience

• Proven experience as an Executive Assistant, Recruitment Assistant, Personal Assistant, or similar administrative role.
• Experience in sourcing or recruitment support.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Proactive and resourceful with the ability to anticipate needs.
• Experience using AI tools to streamline work processes.
• Critical thinker capable of prioritising tasks effectively.
• Experience with sourcing or recruiting workflows.
• Experience with RecruiterFlow software is strongly preferred.
• Must be able to text (not WhatsApp) for appointment scheduling (though this may be handled via RecruiterFlow).

Hiring Process
Candidates will be required to:

• Submit a short video introduction discussing themselves and their relevant work experience.

• Answer the following questions:

  • What kind of tasks do you love doing the most, or what makes you tick?

  • What tasks do you dislike or find challenging?

  • What motivates you?

  • How have you used AI to streamline processes? Tell us about how you're using ChatGPT or other tools.