Executive Assistant

Key Responsibilities

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for two executives, ensuring optimal time management and resolving scheduling conflicts.
• Email Organization: Manage and prioritize incoming emails, draft responses, and maintain organized inboxes, ensuring timely follow-ups and flagging critical communications.
• Meeting Coordination: Prepare agendas, summarize minutes, and follow up on action items for meetings, ensuring all necessary materials are ready in advance.
• Communication Liaison: Act as the primary point of contact for internal and external stakeholders, handling inquiries and relaying information with discretion and professionalism.
• Task Prioritization: Anticipate executives needs, prioritize tasks, and manage deadlines to ensure smooth workflow and timely completion of assignments.
• Confidentiality: Handle sensitive information with the utmost discretion, maintaining strict confidentiality in all matters.
• Administrative Support: Perform additional administrative tasks

Qualifications and Requirements

• Experience: Minimum of 3-5 years of experience as an Executive Assistant preferably supporting multiple senior-level executives.
• Okay to work onsite in Eastwood Quezon City
• Education: Bachelors degree.
• Organizational Skills: Exceptional ability to manage complex schedules, prioritize tasks, and maintain meticulous attention to detail.
• Communication Skills: Excellent verbal and written communication skills, with the ability to draft professional correspondence and interact with diverse stakeholders.
• Technical Proficiency: Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), calendar management tools, and email platforms. Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) is a plus.
• Discretion: Proven ability to handle confidential information with integrity and professionalism.
• Adaptability: Ability to thrive in a dynamic, fast-paced environment, with strong problem-solving skills and the flexibility to manage shifting priorities.
• Interpersonal Skills: Strong interpersonal skills with a collaborative, service-oriented approach and the ability to build relationships with internal and external contacts.