This is a remote, part-time role supporting a U.S.-based client in the liquor retail and property management industries. The client owns and operates a liquor store and oversees multiple residential rental properties. The business is fast-paced and requires proactive support in both administrative and operational areas to stay organized and on top of recurring tasks.

Key Responsibilities

• Manage and categorize scanned mail and digital correspondence

• Track and monitor bill due dates; send reminders, initiate payments, and confirm on-time payment

• Maintain accurate financial records using QuickBooks or Peachtree

• File and organize digital documents using Hubdoc or similar software

• Use Microsoft Excel and Word to assist with documentation and record-keeping
• Coordinate property management tasks, including sending bills, tracking rent payments, and communicating with contractors (e.g., plumbers, maintenance workers)

• Draft and proofread emails for clarity and professionalism

• Assist with booking travel, conducting personal shopping, and researching service providers

• Generate monthly Profit & Loss (P&L) statements

• Send weekly reminders for appointments and daily reminders for tasks and deadlines

Requirements

• Strong organizational skills and attention to detail

• Experience managing administrative tasks remotely

• Prior experience with bookkeeping and financial software (e.g., QuickBooks or Peachtree)

• Excellent written and verbal communication skills

• Reliable and proactive with a strong sense of accountability

• Familiarity with Hubdoc or similar digital filing systems

• Experience coordinating with property contractors

• Background in retail or property management industries

• Excellent Ms Excel proficiency

Required Skills & Tools

• Proficiency in Microsoft Excel and Word

• Ability to manage digital calendars and reminders

• Comfortable with financial tools like QuickBooks or Peachtree

• General tech-savviness and ability to work with digital filing tools (e.g., Hubdoc)

• Strong time management and communication skills

• Systems management skills

Schedule & Hours

• Part-time: 10 hours per week

• Flexible hours, but must be available for time-sensitive reminders and tasks during U.S. business hours

• Pay range to be discussed based on experience; competitive rates for remote executive assistant work

Why You'll Love This Job

This role offers a unique opportunity to support a stable, long-term business in both the retail and property sectors. Youll gain valuable experience in operations, finance, and property coordination all from the comfort of your own home. Its perfect for someone who enjoys a variety of tasks, thrives on organization, and wants to make a real impact in a small, busy business. If you're self-motivated, detail-oriented, and looking for consistent part-time work, this position could be a great fit.