Executive Assistant (ZA)

We are seeking a proactive, detail-oriented, and highly professional Executive Assistant based in South Africa to support a U.S.-based executive coach, speaker, and workshop facilitator. This is a unique opportunity to work closely with a purpose-driven leader operating in the high-performance coaching space.

The ideal candidate will not only manage day-to-day operations but also needs business development and client facing experience.

Key Responsibilities

Executive Support:

• Manage a dynamic calendar and schedule meetings across time zones.
• Handle inbox management, email drafting, and correspondence on behalf of the executive.
• Coordinate travel, events, and virtual speaking engagements.

Client Relationship & Experience:

• Ensure a high-touch client experience with attention to detail, confidentiality, and professionalism.
• Support relationship-building efforts, including personalized gifting and thoughtful client follow-ups.
• Represent the executive with warmth and professionalism in all communications.

Business Development Support:

• Assist with CRM and sales pipeline tracking (HubSpot/Airtable).
• Prepare email outreach campaigns and assist with basic marketing automation.
• Identify and suggest opportunities for lead generation and service improvement.

Systems & Tools:

• Work within tools like Asana, Airtable, HubSpot, and Gmail/Google Workspace.
• Create and manage internal processes and SOPs to support efficiency.
• AI & Tech Fluency:
• Leverage tools like ChatGPT and other AI platforms to streamline workflow.
• Open to learning and applying new technologies to increase productivity and value.

Ideal Candidate

Experience:

• 3-5+ years in an Executive Assistant or Operations Support role.
• Prior experience in a coaching, consulting, or professional services firm is a plus.
• Strong knowledge of project management and CRM systems.
• Must have client facing experience 
• Must be based in South Africa

Skills & Attributes:

• A-player with high attention to detail and strong organizational skills.
• Self-starter with a proactive mindset and get get-things-done done attitude.
• Emotionally intelligent and capable of handling confidential information with integrity.
• Strong interest in business development, client success, and learning new technologies.

Additional Information:

• Salary: R7 000 - R8 500
• Commitment: Part-time to start (20 hours/week), with potential to scale to full-time based on performance.
• Tools: Gmail, HubSpot, Airtable, Asana, Mailchimp (or similar), ChatGPT.