We are seeking an accomplished and highly organized Executive Assistant to provide a comprehensive Personal Assistant service to the Directors. This is a busy role, and the successful post-holder must have a desire to learn and fully understand the role of the Directors and their work.

The ideal candidate will need to be an adept problem-solver and an organizational expert given the complex calendar management and travel planning involved. We are looking for an efficient, self-starter with an ability to operate effectively in a fast paced, ever-changing environment. 

Key Responsibilities

Executive Support:

• Deliver high-level administrative support to the Directors, including complex diary management, scheduling, and coordination of meetings.
• Act as a primary point of contact, managing incoming correspondence, screening communications, and prioritising urgent matters.
• Prepare high-quality reports, presentations, and briefing materials for internal and external engagements.
• Facilitate board and senior leadership meetings, including agenda preparation, minute-taking, and follow-up on action points.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive business information.

Stakeholder Engagement & Communication:

• Serve as a professional liaison between the Directors and key internal and external stakeholders, ensuring effective communication and relationship management.
• Draft, proofread, and manage correspondence, reports, and presentations with accuracy and attention to detail.
• Represent the Directors with professionalism in interactions with clients, senior executives, and business partners.

Business Support:

• Provide assistance with strategic initiatives, special projects, and research assignments as required.
• Support business development efforts by coordinating client interactions and assisting with event planning.
• Monitor critical deadlines and proactively follow up on outstanding tasks to ensure timely execution.

• Ad-hoc tasks as instructed by Directors.

Skills, Knowledge, and Experience:

• Significant experience in a Personal Assistant, Executive Assistant, or similar role within a professional services environment.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and business management tools.
• Demonstrated ability to manage multiple priorities, work under pressure, and meet tight deadlines.
• Outstanding written and verbal communication skills, with a professional and polished approach.
• A high level of confidentiality and ethical conduct in handling sensitive corporate matters.
• Proactive & problem-solving mindset with the ability to anticipate needs, identify solutions, and act with initiative and sound judgment.
• Ensure excellent customer service for both internal and external customers.
  

If you thrive on staying two steps ahead, excel at orchestrating complex schedules, and take pride in delivering seamless executive support, we would love to hear from you.