Job Openings Executive Assistant

About the job Executive Assistant

Position Description

Position Title: Executive Assistant

Classification: Internal Staff

Salary Grade: 30,00- 35,000 pesos/ month

Reports To: President

Primary Relationships: Internal Teams

Date: December 2021

Schedule: Flexible ( same as President's schedule)

Background:

The Executive Assistant provides secretarial and administrative support in particular to the Vice-President, performing a variety of administrative, research, coordinating and logistical services in support of the operation of the Team.

Assists in the management of information within and across Upper Management and Department Heads. This includes keeping up to date on current corporate activities; responding to general external and internal requests for information; liaising with staff from all departments.

Responsibilities:

  • Scheduling and calendar management
  • Manage Expense Reports
  • Data entry and Phone transactions
  • Liaise with department Heads
  • Update various Trello boards, Google drive folders, Google documents, and other tools required
  • Coordinate with Interdepartmental Managers
  • Various Research Tasks - Some of these will require phone calls and strong problem solving skills. They may look easy and simple but often aren't
  • Other tasks assigned - This role is part executive assistant and part personal assistant

Requirements:

  • 1-2 years as an Virtual or Executive Assistant in a US multinational company
  • Accounting Background would be nice
  • Bachelor Degree holder
  • Ability to work independently, with limited required direction and guidance (of course, you will be trained and you will learn the style of your client before you're moved to independent mode!)
  • Display professional communication via phone, text, and email
  • Organize and scheduling meetings and appointments
  • Phone management (inbound and outbound)
  • Other ad hoc tasks as requested
  • Excellent English language skills (written and speaking)
  • Good time management and task management skills
  • Noticeable organizational and prioritization skills
  • Ability to work independently and meticulously
  • Proficiency in MS Office and Google Suite
  • Able to demonstrate initiative