Job Openings Executive Assistant to the VP

About the job Executive Assistant to the VP

Position Title: Executive Assistant to the VP

Salary: 35,000 PHP monthly

Reports to: Vice President

Primary Relationship: Internal Team

Date: April 2024

Schedule: 3:00 PM - 12:00 AM PHT


Background:

The Executive Assistant provides secretarial and administrative support in particular to the Vice-President, performing a variety of administrative, research, coordinating and logistical services in support of the operation of the Team.

Assists in the management of information within and across Upper Management and Department Heads. This includes keeping up to date on current corporate activities; responding to general external and internal requests for information; liaising with staff from all departments.


Responsibilities:

  • Scheduling and calendar management

  • Manage Expense Reports

  • Data entry and Phone transactions

  • Liaise with department Heads

  • Update various Trello boards, Google drive folders, Google documents, and other tools required

  • Coordinate with Interdepartmental Managers

  • Various Research Tasks - Some of these will require phone calls and strong problem solving skills. They may look easy and simple but often aren't

  • Other tasks assigned - This role is part executive assistant and part personal assistant


Requirements:

  • 1-2 years as an Virtual or Executive Assistant in a US multinational company

  • Accounting Background would be nice

  • Bachelor Degree holder

  • Ability to work independently, with limited required direction and guidance (of course, you will be trained and you will learn the style of your client before you're moved to independent mode!)

  • Display professional communication via phone, text, and email

  • Organize and scheduling meetings and appointments

  • Phone management (inbound and outbound)

  • Other ad hoc tasks as requested

  • Excellent English language skills (written and speaking)

  • Good time management and task management skills

  • Noticeable organizational and prioritization skills

  • Ability to work independently and meticulously

  • Proficiency in MS Office and Google Suite

  • Able to demonstrate initiative


COmpany Benefits:

  • SSS, Philhealth, Pag-Ibig

  • 13th Month Pay

  • HMO and Life Insurance (AVEGA)

  • Free Shuttle Service

  • CO League - Monthly Company Activities

  • CO Clubs

  • CO Amenities Swimming Pool, Clinic and Kids zone

  • CO Stars - Corporate Social Responsibility Involvement Scholarship Programs

  • CO Academy - Training and Development Programs

  • COolture Coach

  • CO Gears

  • Cool and Flexible Workplace

  • Other Performance and Attendance Based Rewards

  • Bereavement Leave

  • Paternity Leave

  • 7 days SOLO Parent Leave

  • Magna Carta Leave

  • Company Bank Loan


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