About the job Executive Assistant
Position Tile: Executive Assistant
Salary: 25,000 - 40,000 a month
Reports To: Client, Account Manager
Primary Relationships: Client Team
Date: August 2022
Schedule: US Business Hours
Manage calendar (Outlook) keep updated with travel, personal and misc. commitments
Organizing meetings, including scheduling, and sending reminders
Coordinating travel arrangements (average 1-3 trips a month) primarily domestic for all conferences, meetings, and business travel
Assist in creation of presentations/speeches, including graphics/AV
Sending emails on behalf of me to follow up on requests i.e. requests for info, a meeting, clarity on a request.
Help create and then manage, organize, and prioritize emails, including follow up items.
- Review meeting notes imported from Remarkable tablet; clean up and organize.
Use meeting notes to update items in Project management tool
Use meeting notes to create/update priorities
Daily update on Corporate Sharepoint (Coaching video)
Schedule and coordinate all Corporate Operations meetings (i.e. Team training) avg of 8- 10 a month
Helping implement Project management system (Microsoft Project Mgmt.) and manage as a project tracking tool
Compile and organize information, i.e. to compare vendors quotes and capabilities
Superb written and verbal communication skills.
Strong time-management skills and the ability to organize and coordinate multiple projects at once.
Strong skills on all Microsoft software (excel, word, outlook, powerpoint, project management, one note)