Job Openings Executive Assistant

About the job Executive Assistant

Position Tile: Executive Assistant

Salary: 25,000 - 40,000 a month

Reports To: Client, Account Manager

Primary Relationships: Client Team

Date: August 2022

Schedule: US Business Hours

Executive Responsibilities:

  • Manage calendar (Outlook) keep updated with travel, personal and misc. commitments

  • Organizing meetings, including scheduling, and sending reminders

  • Coordinating travel arrangements (average 1-3 trips a month) primarily domestic for all conferences, meetings, and business travel

  • Assist in creation of presentations/speeches, including graphics/AV

  • Sending emails on behalf of me to follow up on requests i.e. requests for info, a meeting, clarity on a request.

  • Help create and then manage, organize, and prioritize emails, including follow up items.

  • Review meeting notes imported from Remarkable tablet; clean up and organize.
    • Use meeting notes to update items in Project management tool

    • Use meeting notes to create/update priorities

Operations Responsibilities:

  • Daily update on Corporate Sharepoint (Coaching video)

  • Schedule and coordinate all Corporate Operations meetings (i.e. Team training) avg of 8- 10 a month

  • Helping implement Project management system (Microsoft Project Mgmt.) and manage as a project tracking tool

  • Compile and organize information, i.e. to compare vendors quotes and capabilities

Requirements:

  • Superb written and verbal communication skills.

  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.

  • Strong skills on all Microsoft software (excel, word, outlook, powerpoint, project management, one note)