Job Openings Inventory Specialist

About the job Inventory Specialist

Position Tile: Inventory Specialist

Classification: Associate

Salary: 30,000-35,000 a month

Reports To: Account Manager, Client

Primary Relationships: Client

Date: June 2022

Schedule: US Business Hours


  • Order merchandise, maintain and set up products in computer, maintain product forecast, process drop ship orders for all Corporate Programs administered by Client, and applying continuous improvement tools and concepts.
  • Process time sensitive new inventory stocking purchase orders in the computerized inventory management system.
  • Maintain appropriate inventory for all catalog programs, including setting and monitoring Inventory levels/projections, inventory forecasts, purchase suggestions, and stock-outs.
  • Achieve proper inventory turn ratios and communicating status to Program Administrators and management. 
  • Develop clear purchase order information going to suppliers in order to limit Client's responsibility in claim situations.
  • Initiate claims for Drop Ship orders by providing information to the Total Care Team defining the dispute. 
  • Handle claims directly for stocking orders by negotiating with production partners to resolve to the satisfaction of both parties.
  • Initiate return to supplier orders and process invoices and credit memos following proper accounting practices.
  • Input all inventory item specifications, including item numbers, vendor, price, shipping information, commissions, cost, forecast, and extended information into computerized inventory management system.
  • Maintain records and perform necessary adjustments to price information, inventory, forecast, and commission levels for order entry accuracy.
  • Provide information regarding purchase orders to Shipping Follow-Up that need to be expedited. 
  • Review and monitor outstanding purchase orders for adjustments to product setups. 
  • Respond to vendor questions on purchase order inquiries as they relate to purchase order specifications, logo instructions and artwork.
  • Direct all questions of unavailable vendor stock to the Program Manager and management team. Monitor and report any exposure on inventory above client commitment level.
  • Track and report unsatisfactory vendor performance in the areas of meeting delivery dates and product quality to management.
  • Perform other related duties as assigned.


  • Duties require computer proficiency and math skills equivalent to 4 years of high school.
  • Knowledge of specialized computer software and inventory maintenance, record keeping and forecasting.
  • Need someone with statistical analysis knowledge equivalent to 2 years of college.
  • It requires one year of related experience in inventory processing.

  • Independent decision making based on analysis of computer inventory reports and purchase suggestions.