Sourcing and Logistics Coordinator (Project-Based)

Position Title: Sourcing and Logistics Coordinator (Project-Based)

Work Set Up: On-site

Schedule: 7:00 AM to 4:00 PM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

The Sourcing and Logistics Coordinator plays a key role in supporting the Sales and Product Development teams by managing the end-to-end sourcing process, preparing quotations, coordinating with suppliers, and overseeing logistics and sample management. This role ensures accurate, timely, and cost-effective product development and delivery, while maintaining strong communication across internal teams and external partners.

What You'll Do:

• Sourcing & Quotation Management

  • Receive and review product briefs from Sales/Product Development via email or Monday.com.

  • Prepare accurate Quotation Request Forms (QRFs) using Mercury or equivalent system.

  • Research new products and suppliers when needed using platforms like Alibaba.

  • Submit QRFs to designated suppliers and follow up on quotations, especially for urgent requests.

  • Update internal tracking tools (e.g., Monday.com) and communicate quotation status to requestors.

• Supplier Communication

  • Liaise with suppliers to clarify product specs, pricing, and licensor compliance requirements.

  • Maintain clear and professional email communication and track supplier responses.

  • Ensure all supplier queries are addressed before final costing is submitted.

• Sample & Photo Management

  • Request product samples upon Sales request for material, design, and quality checks.

  • Coordinate with the supplier and the photo studio for sample photography.

  • Review and upload high-resolution images to Box and notify relevant teams.

  • Manage photo reshoots if needed and follow up with finance (e.g., ZINC AU) for unpaid photography services.

• Shipping & Logistics Coordination

  • Book shipments primarily for US-bound products using approved forwarders.

  • Prepare and verify pre-packing lists, invoices, VGM, and packing lists with suppliers.

  • Submit booking forms and ensure documents are submitted ahead of cut-off dates.

  • Review and confirm Bills of Lading and relay to Sales teams.

  • Monitor shipment status and proactively communicate delays or issues to Sales.

  • Request Onboard BLs and Telex Release documentation from forwarders and share with stakeholders.

What Were Looking For:

• At least 2 years of experience in sourcing, procurement, or logistics coordination.

• Strong organizational and multitasking skills with attention to detail.

• Experience working with supplier communication and international shipping preferred.

• Familiarity with project management and documentation tools (e.g., Monday.com, Box, Teams).

• Proficient in Microsoft Excel, Google Docs, and email communication.

• Experience with systems like Mercury is a plus.