Job File Creation

Position Title: Job File Creation

Salary Grade: 13,000-15,000 PHP a month

Reports To: Client, Client Advisor

Primary Relationships: Client Team

Date: May 2023

Schedule : 3PM to 12AM PHT

Responsibilities:

• Create new job files for each assigned project or assignment, ensuring all necessary documents and information are included

• Organize and maintain job files in a systematic and efficient manner, ensuring easy retrieval and access to information by relevant stakeholders

• Accurately enter and update project-related data into job files, including project details, specifications, schedules, milestones, and any other relevant information

• Collaborate with various departments, teams, and individuals to gather and verify project information, ensuring comprehensive and up-to-date job files

• Perform regular quality checks on job files to ensure accuracy, completeness, and adherence to company standards and procedures

• Regularly review and update job files, removing outdated or irrelevant information and adding new documentation as required

• Maintain records of job file activities, including file creation, updates, and document revisions

• Adhere to company policies and procedures regarding data protection, confidentiality, and information security while handling job files

• Identify opportunities for process improvement and suggest enhancements to streamline job file creation and management procedures

• Provide guidance and support to team members on job file creation best practices, ensuring consistent adherence to standards across the organization
  

Requirements:

• Proven experience in file management, data entry, or administrative roles

• Excellent attention to detail and organizational skills

• Strong written and verbal communication abilities.

• Ability to work independently and collaborate effectively in a team environment

• Strong commitment to confidentiality and data security

COmpany Benefits:

• SSS, Philhealth, Pag-Ibig

• 13th Month Pay

• HMO and Life Insurance (AVEGA)

• Free Shuttle Service

• CO League - Monthly Company Activities

• CO Clubs

• CO Amenities Swimming Pool, Clinic and Kids zone

• CO Stars - Corporate Social Responsibility Involvement Scholarship Programs

• CO Academy - Training and Development Programs

• COolture Coach

• CO Gears

• Cool and Flexible Workplace

• Other Performance and Attendance Based Rewards

• Bereavement Leave

• Paternity Leave

• 7 days SOLO Parent Leave

• Magna Carta Leave

• Company Bank Loan