AR Specialist (Project-Based)

Position Title: AR Specialist (Project-Based)

Work Set Up: Work From Home

Schedule: 8:00 PM to 5:00 AM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

The AR Specialist is responsible for managing and overseeing all activities in the accounts receivable function. This role ensures timely collection of payments, accurate recording of transactions, and effective communication with clients regarding their accounts.

What You’ll Do:

• Invoicing and Billing:

• Generate and send out invoices to customers.

• Verify discrepancies and resolve billing issues. Collections:

• Monitor accounts to identify overdue payments.

• Follow up with customers for payment collections via phone, email, and mail.

• Implement collection processes to reduce the outstanding accounts receivable.

• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.

• Reconcile deduction accounts and ensure all deductions are accurately recorded.

• Prepare monthly reconciliation reports and analyze trends.

• Prepare monthly, quarterly, and annual financial reports. Deduction Management

• Analyze and validate sales deductions such as trade promotions, customer claims, and chargebacks.

• Identify and resolve discrepancies in a timely manner. Communication and Coordination:

• Collaborate with the sales, finance, and customer service teams to resolve deduction- related issues.

• Communicate with customers to gather necessary documentation and information regarding deductions.

• Documentation and Reporting:

• Maintain accurate records of all collections activities.

• Prepare aging reports and present them to management. Compliance and Process Improvement:

• Ensure compliance with accounting principles, company policies, and relevant regulations.

• Identify areas for process improvement and implement best practices in accounts receivable management. Ad hoc projects and analysis to support the supervisor, manager, director and executive management Performs other duties as required. Snapshot of Your Impact By 3-month mark: By 6-month mark: By 12-month mark:

What We’re Looking For:

• Experience, and Qualifications (list at least 7-10) 3 or more years of experience in accounting function in a medium- or large-size company

• Advanced computer skills on MS Office, accounting software and databases Ability to manipulate large amounts of data Prior experience with SAP FI / SD module

• BS degree in Accounting, Finance or related Preferred Skills, Experience, and Qualifications (list at least 3-5)

• Experience in eCommerce industry Proactive communication skill with sales and marketing department Who You Are Strategic: you have experience turning ideas into action and able to show results

• Strong relationship builder: you know how to navigate organizational dynamics and build relationships with the right people

• Empathic: others compliment you for your high emotional intelligence and you go out of your way to ensure customers are heard

• Self-accountable: you hold yourself responsible in driving your customers’ desired business outcomes and providing a delightful customer experience Self-motivated: you inspire the team by taking the initiative to own your performance and contributions to the team Growth-oriented: you embrace coaching and are able to apply feedback immediately to improve performance and evolve personally and professionally Data-driven: you get excited about leveraging data to drive recommendations to customers