Finance Admin

The Finance Administrator provides administrative support to the Finance team, primarily in the areas of Payroll and Accounts Payable.

Purpose

As a Finance Officer, you will:

• Ensure all payroll and accounts payable activities are completed accurately and on time.
• Ensure compliance with all relevant Australian payroll laws, regulations, and industry standards.
• Provide prompt and clear support to employees & suppliers regarding enquiries and concerns, fostering trust and satisfaction.

As a Finance Officer, your tasks may include:

Payroll Duties>

• Ensure accurate and timely processing of payroll for all employees, including salary, wages, bonuses, and benefits.
• Process payroll based on approved timesheets.
• Audit Bullhorn placements to ensure data meets requirements for payroll processing (Astute).
• Create the outstanding approvals list and share it to consultants for timesheet chasing (Astute).
• Resolve payroll queries as allocated in a timely manner.
• Maintain up-to-date knowledge of Australian payroll laws, regulations, and compliance requirements.

Accounts Payable Duties>

• Receive, review, and process invoices from vendors and suppliers, ensuring accuracy and compliance with company policies and procedures.
• Enter, reconcile and on-charge Corporate Traveller invoices.
• Process employee reimbursements in Xero and associated invoices to clients.
• Assist with entering of debit card expense claims into Xero.
• Assist Management Accountant with reconciliation templates.

Other Responsibilities:

• Maintaining interpersonal relationships with Finance & wider TQ team
• Ensure compliance with regulatory requirements and internal policies and procedures.
• Any additional ad hoc tasks as required by the business.

Minimum Qualifications

• 3+ years of experience in payroll processing or similar role, preferably within an Australian context.
• A degree in Accounting, Payroll Administration, or a related field would be advantageous.
• Experience with interpreting multiple Modern Awards.
• Proficiency in payroll software and systems.
• Experience in the health care or recruitment sectors is desirable, but not mandatory.
• Proficiency in using MS Office applications (Outlook & Teams) with advanced skills in Excel

Required Attributes

• Adept at interpreting and applying relevant Australian Modern Awards.
• Strong analytical skills with the ability to identify and resolve discrepancies.
• Proficiency in Microsoft Excel.
• Excellent numerical aptitude and attention to detail: Able to maintain accuracy in financial records and reports, with a keen eye for detecting errors or discrepancies.
• Ability to work effectively under pressure and meet strict deadlines.
• Demonstrated proficiency in all aspects of payroll administration, including processing, taxes, deductions, and compliance with Australian regulations.
• Ability to collaborate effectively with cross-functional teams to address finance matters.
• Commitment to continuous learning and improvement, staying informed about industry trends, regulations, and best practices in payroll administration.
• Thorough understanding of Australian payroll laws, regulations, and compliance requirements, including taxation, superannuation, and Fair Work regulations.
• Knowledge of best practices in payroll record-keeping and documentation to ensure compliance and accuracy.
• Commitment to maintaining the highest standards of integrity, confidentiality, and ethical conduct in payroll operations.
• Customer-centric approach with a focus on delivering high-quality service and support to internal and external stakeholders.
• Effective communication, both verbal and written, to interact with team members, management, and external stakeholders.
• Proactive attitude and self-motivation to take ownership of tasks and drive continuous improvement initiatives.

Clear Admin People is a B4B Solutions company that provides career opportunities to great Filipino talents to work remotely with our Australia-based clients. Our staff are led and supported by our outstanding leadership team. Clear works to provide the right environment for 6-Tool Players to excel, with an ecosystem that supports our team's success:

• A great Work-from-home (WFH) setup with the right IT to help you achieve success 
• Support from an outstanding leadership group and team structure, positioning you for success
• Membership of the Clear 6-Tool Player Playground - our unique development and engagement program
• HMO Coverage with free dependents & group term life insurance coverage
• Paid vacation leave and sick leave for regular employees
• Monthly & quarterly subsidies (electricity, internet, & healthcare)
• Various incentives (attendance & employee referral)

Of course, we provide all mandatory government contributions in addition to the above.