Office Administrative Assistant

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Job Overview:

The Office Administrative Assistant will support day-to-day administrative tasks, maintain office organization, and assist various teams with scheduling, documentation, and communications. This role is ideal for someone with excellent organizational skills, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment.

What's For The Candidate:

• Competitive hourly wage or salary based on experience.
• Paid time off and holiday benefits.
• Professional development and growth opportunities.
• A supportive, collaborative work environment.

KEY RESPONSIBILITIES:

• Front Desk Management: Greet visitors, answer phones, and handle incoming and outgoing mail.
• Scheduling and Calendar Management: Coordinate schedules, appointments, and meetings, ensuring seamless time management for executives and team members.
• Documentation and Record Keeping: Organize and maintain files, documents, and office records, both physical and digital, to support compliance and organizational efficiency.
• Office Supplies and Inventory: Monitor and manage office supplies, placing orders and maintaining stock levels as needed.
• Support for Teams: Assist various teams with data entry, documentation, and minor research tasks as needed.
• Communication and Correspondence: Prepare and send emails, memos, and announcements, ensuring clear communication within the office.
• General Office Organization: Keep the office area clean and organized, manage meeting room bookings, and support a positive office environment.

Requirements:

• High School Diploma or equivalent; an Associate's Degree or relevant certification is a plus.
• 1+ years of experience in an administrative or office assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.

Job Location: Remote/Hybrid/In-Office

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