People Ops Officer

Job Purpose

The People Operations Officer plays a vital role in attracting and retaining top talent, while ensuring a smooth and efficient work environment. This position is responsible for driving the recruitment process and managing key administrative functions that support the company's growth and success

Main Duties:

Talent Acquisition

• Talent Sourcing: Utilize job boards, social media platforms, professional networks, and employee referrals to identify potential candidates.
• Candidate Screening: Review resumes, conduct phone screenings, and assess candidates qualifications, skills, and cultural fit.
• Interview Coordination: Schedule and coordinate interviews with candidates and hiring managers to ensure a smooth and efficient process.
• Interview Evaluation: Conduct in-depth interviews to assess competencies, experience, and potential, providing detailed feedback to hiring managers.
• Candidate Relationship Management: Build and maintain strong relationships with candidates, keeping them engaged throughout the recruitment process.
• Employer Branding: Promote the company's employer brand through job descriptions, engaging social media posts, and participation in recruitment events and career fairs.
• Collaboration with Hiring Managers: Partner with hiring managers to understand staffing needs, develop job descriptions, and provide guidance on the selection process.
• Applicant Tracking: Utilize the applicant tracking system to manage candidate data, maintain accurate records, and generate recruitment reports.
• Offer Management: Extend job offers, negotiate terms and conditions, and ensure a positive candidate experience.
• Industry Awareness: Stay updated on industry trends, recruitment best practices, and legal requirements to enhance recruitment processes.

Administrative:

• Office Management: Oversee daily office operations to ensure a well-organized and efficient work environment.
• Resource Management: Manage office supplies and equipment, ensuring availability and functionality.
• Documentation & Correspondence: Handle correspondence, documentation, and filing systems to maintain organized records.
• Vendor Liaison: Work with external vendors and service providers to ensure quality and timely delivery of services.

Other tasks and duties may be assigned.

Qualifications:

• Bachelors degree in Business Administration, Office Administration, Human Resource Management, or a related field.
• Open to fresh graduates; internship or OJT experience in office administration or HR support is a plus.
• Strong organizational and time management skills; able to handle multiple tasks and prioritize effectively.
• Attention to detail and accuracy in managing documents, correspondence, and office resources.