Accounts Receivable Officer

Main Duties

Manage Accounts Receivable

• Monitor and maintain accurate and up-to-date accounts receivable records.
• Prepare and send customer invoices and statements on time.
• Follow up on outstanding payments and resolve discrepancies or issues.
• Reconcile customer accounts and resolve any billing disputes or discrepancies.
• Prepare aging reports and analyze delinquent accounts.

Cash Application and Reconciliation

• Post and allocate payments received from customers to their respective accounts.
• Perform regular bank reconciliations to ensure accurate cash application.
• Investigate and resolve any discrepancies between payments received and outstanding invoices.

Collections

• Communicate with customers via phone, email, or written correspondence regarding overdue payments.
• Maintain a professional and customer-focused approach while resolving outstanding balances.
• Negotiate payment plans and terms, if necessary, while adhering to company policies and procedures.
• Provide regular updates to management on collection efforts and escalate unresolved issues appropriately.

Reporting and Analysis

• Prepare periodic reports on accounts receivable activities, including aging reports, collection efforts, and cash flow projections.
• Analyze accounts receivable data to identify trends, patterns, and areas for improvement.
• Collaborate with the finance team to assist in month-end closing activities and provide accurate financial data for reporting purposes.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• At least 1 year of relevant experience in accounts receivable or a similar finance role.
• Strong knowledge of accounts receivable principles, practices, and procedures.
• Proficiency in using accounting software and the MS Office suite, particularly Excel.
• Excellent analytical and problem-solving skills with attention to detail.
• Exceptional communication and interpersonal skills to effectively interact with customers and internal teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational and time management skills.
• Familiarity with relevant accounting regulations and standards.
• Experience with ERP systems is a plus.