AP/AR Receivable Officer

Job Purpose

Accounts Payable and Accounts Receivable are critical functions within a company that are responsible for processing and recording invoices, verifying their accuracy, managing vendor relationships, issuing payments, issuing invoices, reconciling accounts, and maintaining accurate records of all financial transactions related to the receipt of income and the payment of bills and expenses. It requires a combination of technical, analytical, and communication skills, and the ability to manage a large volume of invoices and payments while ensuring accuracy and timeliness. The role is essential in ensuring the smooth operation of a company's financial activities and maintaining positive relationships with vendors.

Major Responsibility:

Accounts Payable

(Property & Corporate)

• Review and process property-related invoices (i.e. utilities, repairs, facilities management, capital works) 
• Match purchase orders, contracts and supporting documents to invoices 
• Process high volume of invoices including: o Manually entered Purchase orders and invoices o Ensuring Purchase Order details match invoice: correct supplier, entity, amount, due date, bank details 
• Oversee vendor data within the MyBuildings / MRI system, including checking vendor details on set up 
• Complete weekly and ad hoc payment runs when required in respect of property and fund expenses, bank interest payments and fund distributions 
• Oversight of cashflow models to ensure required cash reserves maintained
• Reconciliation of accounts payable control accounts and bank accounts 
• Liaise with suppliers and property managers to resolve discrepancies and disputes. 
• Reconcile supplier statements · Ad hoc duties as required

Accounts Receivable (Property)

• Raise and process tenant invoices in accordance with lease agreements (i.e. rent, outgoings, marketing contributions, ad-hoc billing) 
• Monitor rent rolls and tenant payment schedules, ensuring accuracy and timeliness 
• Perform bank reconciliations 
• Perform daily cash management duties, including the recording of bank deposits and posting of cash to the accounts receivable sub-ledger 
• Clarify bank deposit queries to establish the correct payer and correct charge by contacting tenants/property managers and seeking further information 
• Chase overdue receivables, issue reminders and liaise with property managers on arrears 
• Reconcile tenant accounts and prepare tenant statements as required

Major Responsibility:

• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared 
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing 
• Ad hoc duties as required General 
• Assist with monthly financial close by providing accurate accruals and transaction reports 
• Maintain up-to date records of property operating expenses and ensure accurate cost allocations 
• Support audit processes by preparing supporting documents and reconciliations 
• Support the Brisbane RE team with finance tasks and reporting requirements where required. 
• Contribute to process improvements initiatives and internal control enhancements 
• Ad hoc duties as required

Skills, Qualifications and Experience

• Tertiary qualification in professional accounting / finance or working towards completion 
• Experience in accounts payable/receivable, ideally in real estate or commercial property management 
• Familiarity with property lease terms, outgoings and tenant recovery principles 
• Strong reconciliation and attention to detail skills 
• Effective communicator who can work collaboratively with Property Managers, Tenants, Suppliers, and other internal stakeholders 
• Ability to manage multiple tasks and prioritize in a fast-paced environment 
• Analytical skills 
• Problem-solving

Work Setup:

Shift: Dayshift
Setup: Onsite (Mondays-Fridays)
Location: Ortigas, Pasig

By Applying, you give consent to collect, store, and/or process personal and/or sensitive information for the purpose of recruitment and employment may it be internal to Cobden & Carter International and/or to its clients.