From whom we collect personal data

We collect personal data from: Visitors and users of the Codeminded website

When you visit our website, we collect information related to your device, your browser and how you use our website. This information helps us to improve and manage our website, for the convenience of users and to give you the best possible service. We process the information:

·         With your consent;

·         In order to correctly execute the agreement and/or terms and conditions of use that we have agreed with you.

Job applicants, (potential) professionals or consultants, freelancers, employees of suppliers, participants of clients or other people

We collect and process your data for the execution of our services, including mediation, staffing, secondment, payroll, recruitment & selection, in- and outsourcing, personal development and employability, reintegration, career guidance and outplacement, advice, research, planning and personnel and salary administration. We process the information:

·         To correctly execute the agreement and/or terms and conditions of use that we have agreed with you;

·         To comply with a legal obligation;

·         On the legal basis of a legitimate interest which is in line with the purposes (why do we process personal data), we do this on the basis of a careful assessment and weighing of interests;

·         In limited cases: with your consent, where this is possible and where you are informed and free to give this consent.

Business relationships

We process personal data of persons working for companies with whom we do business (1) to make offers for and/or provide information about the services and other activities, (2) to maintain a business relationship and (3) to conclude and maintain an assignment agreement. We process the information:

·         To be able to properly execute the agreement and/or terms and conditions of use that we have agreed upon with you;

·         To comply with a legal obligation;

·         On the grounds of a legitimate interest which is in line with or results from the stated purposes (why do we process personal data), we do this on the basis of a careful assessment and weighing up of interests;

·         On the basis of your free and informed consent;

When we collect your personal data

We collect your personal data for example when:

·         You visit our website(s) or use the Codeminded app;

·         You fill in or leave your data on our website;

·         You create an account on the website or through the app;
You register or are registered in any other way, to use our services or to provide you with a service.

And if we have not received it directly from you;

·         From social media, only if we have a legitimate interest to assume that you would be interested in work. In this case, we will contact you to ask whether you are interested in registering with us or otherwise using our services.  If you are not interested, we may process relevant data to take into account your request not to be contacted by us;

·         If we receive personal (contact) information from reference contacts provided by you;

·         If clients to whom you have been introduced or where you work or have worked, share personal information about you with us or who register you for our services; if this is part of, or arises from, our agreement;

·         From suppliers in the context of in- and outsourcing, in which case we have agreed with the supplier that they will inform you and refer to our privacy statement.

With whom we can share your personal data

Codeminded can share your personal data with the following (categories) of recipients;

·         Subcontractors and suppliers (such as data processors), who deliver services or execute assignments on behalf of Codeminded. These recipients only have access to the data they necessarily need to perform their tasks and are bound by contractual obligations; 

·         Third parties such as service providers, who execute positions on our behalf (among them test-, training-, and/or examining bodies, external consultants, parties who do customer satisfaction measurements such as for quality marks and certifications, business partners and professional advisors such as lawyers, auditors, technical support functions and IT consultants who develop and test our systems);

·         Clients to whom we may introduce you or where you will be working through us or who may ask us to use our services for your career counselling, coaching, mediation or outplacement;

·         Private persons and organizations who have information on your references or suitability (such as diplomas) or who provide us with information at your request, such as current, former or intended employers, trainers, examination institutes and employment agencies;

·         Third parties to whom we provide data with your explicit consent or who share data with us at your request in connection with data portability;

·         Pension funds, if applicable;

·         Government agencies and other bodies (such as subsidy applicants) if we believe we are obliged or entitled to do so.

 And in all other cases in which we may be obliged to do so, for example by a court order or a court judgment.

The sharing of personal data is done on the basis of a legitimate interest, consent, legal obligation and/or for the execution of the agreement in accordance with the purposes as stated under "Why do we collect your personal data?".

Your personal data may be transferred or stored outside the Netherlands. Codeminded has taken the necessary measures to ensure an adequate protection of the transferred personal data. Your personal data may be sent to one or more countries within or outside the European Union and be processed there. We shall only transfer your personal data to countries outside the EU, if the European Commission is of the opinion that there is an adequate level of protection, or if Codeminded or its group companies have taken adequate security measures to guarantee the privacy of your data. For questions regarding this subject, please see contact data below. 

Your rights

You have the right to request:

·         Access to the personal data that we process from you;

·         Rectification of your personal data;

·         Deletion of your personal data or restriction of processing: in certain circumstances, unless we have a good reason, such as a legal obligation, to process or not to delete the personal data;

·         Restriction of or an objection to the processing of personal data;

·         Transfer of your data. 

We will deal with your request with special care to ensure your rights can be exercised effectively. We may ask you for proof of identity to ensure that we are nog sharing your personal data with anyone else but yourself! 

Below you can find out how to withdraw your consent:

·         If you have signed up for receiving information about news-, events-, alerts or other messages, you can unsubscribe for this via the unsubscribe option in the email you receive about this;

·         You can prevent cookies from being placed through your browser settings but you can also change your cookie settings or remove them from your device at any time through the browser settings;

·         If you want to change or delete data that you cannot change yourself, you may contact us. If you are a candidate, professional, consultant or freelancer and you would like to receive the data for the right to data portability

·         Please send us an email: cv@codeminded.nl

Questions, comments, complaints or (suspected) data breach

If you have any questions, please use the feedback button on the website. You can also get in touch with the contact person mentioned in your account on the website.

If you have any complaints, please let us know, so we can help you further and, if necessary, adjust/improve our services/working processes. 

If you have any questions, remarks or complaints about the protection of your personal data by Codeminded, please contact us.

You can contact our data-protection officer at cv@codeminded.nl You have the right to file a complaint about the processing of your personal data with the Authority of Personal Data.  

In the event of any (suspected) data breach, for example, suspected loss of or unauthorized access to personal data, please let us know immediately. 

Security

Codeminded is doing everything to protect your personal data in the best possible way. We do this by means of our information security policy.  We have taken physical, administrative, organizational and technical measures to this end to prevent unlawful use, taking into account the latest state of the art. These measures are regularly evaluated and updated where necessary.  

If and insofar data are provided to data processors, who provide services or execute assignments on its behalf, Codeminded has agreed with them that they also protect the personal data in the best possible way. 

You should be aware that you are personally responsible for the security of your computer equipment and/or telephone and of your own internet connection, and that this will never be 100% safe.  The transmission of personal data through internet  therefore occurs at your own risk. The correct operation and security of the Codeminded website is only applicable if the device, on which it is installed, is equipped with the official versions of operating systems from Google (Android) and Apple (iOS), which are supported by us.

Changes to the Data Protection Statement 

Codeminded may, from time to time, for various reasons, make changes, additions or modifications in its Privacy statement.  The most current Privacy statement is at any time available at the website. We

What personal data do we collect from you?

In general, our website can be used without transmitting your personal data to us.  

We collect non-identifiable information about users of the website, such as date and time of access, the source from where you were directly linked to our website, the operating system you use, the parts of the website or app you visit, the pages of the website or app you visited, information about the type of device you use and the material you send or download from the website.  

Codeminded uses cookies and web statistics. We do this to see how the website is used by visitors. This information helps us to improve the website and to provide our visitors with a better browser experience. A cookie is a file that is stored on your computer.  When you visit our website again, these cookies can be recognized.

As soon as you provide us with data, by filling out a form, applying for a job or registering to create an account, we process the information you provide.   

We ask that you to provide us with information that is accurate and relevant.

We collect personal data from you, in order to: 

·         Respond to questions, tips, feedback, applications or requests if you have filled in a form or left data with us, for that purpose;

·         Provide you with information about our services and other activities and to tailor these better to your wishes and qualities;

·         To contact you about offers, events and other information which may be of interest to you;

·         To send you emails such as newsletters or job alerts, if you have signed up (opt-in); 

·         To process or respond to your feedback or complaints in order to improve our services or to serve you better.

How long do we keep your personal data? 

We keep your data in order to fulfil the purpose for which it was collected. We determine the required retention period on the basis of laws and regulations and possible claim risks, with the principle that we do not retain data any longer than necessary.

Job applicants, (potential) professionals, consultants, freelancers, employees of suppliers or participants of our clients 

We collect and process your data for the execution of our services, including mediation, staffing, secondment, payroll, recruitment & selection, in- and outsourcing, personal development and employability, reintegration, career coaching and outplacement, advice, research, planning, personnel and salary administration. 

What personal data do we collect from you?

We process personal data that is necessary for our services; some of these data are mandatory in order to use our services. Without these data, we cannot perform our services.  Additional data may be desirable in order to better tailor the service to your wishes, qualities or availability or to meet more specific questions or obligations regarding the position and/or from clients. We ask that you only provide us with information that is accurate and relevant.

We may also collect (contact) data from you if you have posted it on public resources only if we have a justified reason to believe that you would be interested in work or our services. In that case, we will contact you to ask whether you are interested in registering with us in accordance with our terms and conditions and subject to this Privacy Statement. You are personally responsible for any personal data that is available from you on/via the internet. Tip: check this regularly and if you do not want information to be available to third parties, protect this properly.  

More specifically, it concerns - among other things - the following (documents with) personal data:

Upon registration;

·         Name, address and other contact details

·         Birth details, age, gender;

·         Curriculum vitae (CV), information about education, internships and work experience;

·         Details of training and education and/or tests that you have followed or taken yourself or through us;

·         Details on availability and leave; other information that is (or may be) important in assessing your suitability as a candidate, such as references and testimonials;

·         Passport photo and video (introduction) - on a voluntary basis.

A copy of your ID may be stored and checked during the recruitment and selection process in order to verify whether you are allowed to work in the Netherlands.  If you do not start working for us , your ID will be removed within four weeks,

We are committed to an inclusive labour market, where everyone who can, is allowed to participate.  We request information such as your gender to communicate with you, information about your age to identify you in our systems and to determine whether we have certain obligations (such as relating to wages and whether we need consent from parents or guardians).

At the time you can start working/have worked for Codeminded;

·         Nationality, BSN (citizen service number) number, ID, work permit (if applicable);

·         Other data that are related to the personnel-, salary- and absence/leave registration;

·         In addition, for certain positions we sometimes process data in the context of a pre-employment screening.  If you are hired through us to be outsourced to a client;

·         Data necessary for the limitation of the hirer liability (such as NAW (name - address - city), date of birth, citizen service number, kind of ID-card, number and period of validity, if any: residence permit, A1 statement, work permit).

Codeminded records special personal data only, if this is necessary to comply with its legal obligations, or if this is permitted otherwise by or under the law. "Special personal data" means: data about race or ethnic origin, political views, religion or philosophical belief, genetic and biometric data, health, sexual life, membership union, criminal law personal data and/or personal data about illegal or disruptive behaviour.    

Why we collect your personal data

We collect and process your data for the execution of our services, including mediation, staffing, secondment, payroll, recruitment & selection, in- and outsourcing, personal development and employability, reintegration, career counselling, coaching and outplacement, planning, personnel and salary administration.

·         More specifically, your personal data is processed in order to:

·         Communicate with you (correctly and clearly):

·         Make you offers and/or provide you with information about our services and other activities and to align these better to your wishes and qualities, this is done by our staff and partly automated (e.g. in the case of a vacancy alert);

·         To approach you for commercial offers, newsletters, events and promotional actions that may be of interest to you, only if you have registered for them (opt-in);

·         To process or respond to your feedback or complaints in order to improve our services and resources or to serve you better;

·         Improve our services; for example; if we record conversations for training purposes, we will inform you in advance;

·         To be able to assess your suitability and availability in relation to the mediation of permanent or temporary work or an assignment, which may also include the use of test results, reference checks and social media (only if relevant to the position and indicated in the job advertisement);

·         Gain insight into companies where or through whom you may be employed or how we may support or advise you in your job search;

·         To introduce you to our clients, this can also be done by means of audio and/or visual material, in the case of videos or photos: only if you have provided these to us voluntarily;

·         To schedule you in the best possible way according to your wishes and availability and the possibilities with our client;  

·         To enter into and maintain an employee or staff/employment relationship with you and to carry out the relevant administration for this purpose;

·         Fulfil our reintegration obligations and comply with (government-imposed) targets to help people with a large(r) distance to the labour market find work;

·         To carry out the required actions and administration in the event that we are the owner-risk carrier;

·         To record an assignment with the client in an agreement and to maintain and fulfil the agreement with the client;

·         To process data for certain positions as part of a pre-employment screening.  For more information see: PES Protocol;

·         Promoting your personal development and employability, including through training, education and testing;

·         Guiding your career and helping you with outplacement;

·         For management purposes including: management information, taking care of internal controls and company safety and to carry out audits and accountancy control;

·         Quality purposes such as certification;

·         To be able to claim subsidies, premium discounts, wage costs benefits, etc;

·         If we have entered into an employee or staff/brokerage relationship with you, for compliance with legislation and regulations, including but not limited to identification, labour legislation, tax and social security legislation, pensions, fight against fraud and national and international sanctions legislation.

How long do we keep your personal data?

We determine the retention periods on the basis of laws and regulations and possible claim risks or other obligations, with the basic principle that your personal data is not kept any longer than necessary. For the purposes and target group mentioned above, this is generally a period of two, five or seven years.  

This means:

(If you not worked for Codeminded (yet)) 

Your mediation data (CV, work experience, education, test results etc.) are available until two years after the last contact, if you have not worked for Codeminded. You receive a message from us, one year after the last contact as well as two years after the last contact, that you are registered with us. If you do not want to be mediated anymore, you can inform your contact person, who will make sure that your data will be deleted. 

Business relationships

We process personal data of people working for companies with whom we do business (1) to make offers for and/or provide information about the services and other activities, (2) to maintain a business relationship and (3) to conclude and maintain an assignment agreement. 

What personal data we collect from you:

·         name and contact details;

·         position;

·         data of the company you work for or represent;

·         data to maintain a good relationship with you; 

·         data for the purpose of events and meetings.

 

 

Why we collect your personal data

We collect personal data in order to:

·         Establish, maintain and fulfil the agreement with you;

·         Communicate with you;

·         Maintain a good business relationship with you, in order to:

·         Make you offers and/or provide you with information about our services and other activities; 

·         Approach you for commercial offers, newsletters, events and promotional actions that may be of interest to you, only if you have registered for them (opt-in); 

·         Be able to invoice you; 

·         Be able to determine your creditworthiness; 

·         Provide you and/or your colleagues with access to the portal and to arrange account management;

·         For reporting purposes (e.g. to provide the right person with the right report);

·         Be able to make you offers and/or provide you with information about the services and other activities;

·         Contact you for commercial offers, newsletters, events and promotional actions that may be of interest to you, only if you have registered for them (opt-in);

·         To process or respond to your feedback or complaints in order to improve our services and resources or to serve you better;

·         Improve our services.

How long we keep your personal data

The retention periods we apply depend on the relevance of the data for maintaining or establishing our relationship and the other purposes mentioned above, applicable statutory retention periods, any claim risks or other obligations, the basic principle of which is that your personal data will not be retained for longer than necessary.