Receptionist and Office Administrator

DUTIES AND RESPONSIBILITIES:

• Concierge
  • Provides front desk coverage and greets and welcomes guests as soon as they arrive at the office.
  • Maintain office security by safety procedures and controlling access via the front desk (monitor logbook). And keep logs of all guest interactions and follow up as necessary.
  • Answering incoming and calling forward ; taking messages and redirecting calls as required.
  • Support all teams for mailing/courier to receive documents / goods and other deliveries. Including filling out any paperwork necessary for goods after receipt and ensuring no damaged items.
  • Arrange the meeting room and equipment ready to work.
  • Coordinate with the housekeeper for cleaning areas.
    
• Collaborate with other teams
  • To list expected deliveries and verify packages according to order and invoices (quantity, quality, price etc.).
  • Contact supplier or shipper if a mistake is identified.
  • Assume responsibility for returning unsatisfactory shipments or receiving replacements.
  • Fixed asset management - information records and Tag Label.
  • Support company internal activities with people team.
    

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Excellent communication and interpersonal skills for phone calls, writing capability for correspondence that needs to be sent internally and externally, and strong listening skills to follow instructions.
• Strong organizational and multitasking abilities.
  

EDUCATION AND EXPERIENCE:

• Previous experience in an office admin or receptionist role is preferred.
• Fresh Graduate with internship experience in office administration or related field are welcome.

WORKING CONDITIONS & SPECIAL REQUIREMENTS:

• Working office onsite 5 days a week (09:30 - 18:30)