Shipping Coordinator

DAYSHIFT | Fulltime | Makati (Onsite Setup)

About the Role

We have partnered with a company with a vision to provide businesses, organizations and individuals Australia-wide with competitively priced high-quality office furniture and interior solutions. You will be joining a fast-growing online division responsible for providing post-sales support to new and existing customers and managing orders by liaising with all internal stakeholders.

As a Shipping Coordinator, you will support end-to-end purchasing and shipping processes from supplier follow-ups and customs documentation to invoice reconciliation, system updates, and reporting. This role requires strong coordination skills, accuracy in financial and shipment records, and the ability to manage multiple moving parts in a fast-paced environment.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

What youll be working on:

• Follow up shipping documents with suppliers and ensure all required documents are complete prior to shipment arrival.
• Assist forwarding/shipping agents with customs clearance requirements.

• Coordinate bookings with forwarding agents for approved shipments.

• Monitor and update daily ETAs in MYOB based on shipment reports from forwarders.
• Process and maintain PO ETA reports for all booked and shipped orders.

• Follow up suppliers on purchase order status and shipment updates.

• Create balance POs for partially shipped orders.

• Release Purchase Receipts for On-Hold POs received by the warehouse team.
• Check WMS to verify receipt of purchase orders and resolve discrepancies.
• Process partial and final container lists, including costing reports for management.
• Coordinate with the buying team for inspection/QC requirements and shipment schedules.

• Assist the buying team with orders ready for dispatch.

• Reconcile supplier invoices and submit verified documents to the Finance team for payment processing.

• Enter payments in MYOB and ensure accuracy of details.

• Process and enter bills/costs related to orders.

• Allocate prepayments to corresponding bills.

• Generate weekly reports for registered and set-up customer IDs.

• Prepare monthly account details reports and AP Aging reports for overseas accounts.

• Support the customer service team with order arrival inquiries.

What were looking for:

• Shipping and Logistics professional with 5 years or more experience in supply chain operations, transportation, and inventory management.
• Proficient in advanced Excel for analysis, reporting, and process improvement

• Excellent verbal and written communication skills.

• Strong accuracy and attention to detail

• Detail-oriented with strong organizational and analytical abilities.

• Ability to work independently and collaboratively

• Growth mindset and adaptability in dynamic, fast-paced environments

Job Type: Full-time, Day Shift

Onsite (Iloilo Office): Bldg. 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City

Onsite (Makati Office): 9th Floor, Room 901 Vicente Madrigal Building - 6793 Ayala Ave, Makati City