Procurement & Contract Management Specialist

Primary Responsibilities:

As the Procurement & Contract Management Specialist, you will play a critical role in managing the full lifecycle of procurement activities aligned with government and multilateral donor agency guidelines. Your primary responsibilities will include:

• Procurement Planning: Develop and maintain annual procurement plans, in consultation with relevant stakeholders.
• Bidding & Tendering: Draft, review, and finalize bidding documents including RFPs, RFQs, and EOIs as per national and international procurement norms.
• Bid Management: Facilitate the bid evaluation process, coordinate with evaluation committees, and ensure transparency and compliance in selection processes.
• Contract Management: Oversee post-award contract administration including performance monitoring, milestone tracking, payment processing, and dispute resolution.
• Compliance & Reporting: Ensure procurement and contracting activities are in compliance with the applicable guidelines of the Government of India, Government of Maharashtra, and relevant donor agencies (World Bank, ADB, etc.).
• Capacity Building: Provide technical guidance and training to internal teams and line departments on procurement best practices.
• Vendor Management: Maintain a database of qualified vendors and support pre-qualification and vendor performance assessments.

Education:

• Masters Degree in Business Administration, Public Procurement, Public Policy, Engineering, Finance, or a related field.
• Certification or coursework in Public Procurement or Contract Management (e.g., CIPS, CPPP) is highly desirable.

Professional Experience:

• Minimum 7 years of progressive experience in public procurement and contract management.
• Proven experience in at least two projects funded by multilateral agencies (e.g., World Bank, ADB, UN agencies, JICA).
• Strong understanding of Government of India and State Government procurement systems and GFR (General Financial Rules).
• Prior experience in infrastructure or disaster risk reduction projects will be preferred.
• Familiarity with e-procurement systems and public procurement platforms (e.g., GeM, CPPP).

Skills & Competencies:

• Strong analytical, negotiation, and communication skills.
• Ability to manage multiple procurement activities concurrently.
• High integrity and commitment to transparency and accountability.
• Strong organizational skills and attention to detail.

Desirable Attributes

• Experience working with government departments or public sector organizations.
• Exposure to multi-sectoral projects involving coordination with engineering, environment, and health teams.
• Understanding of disaster risk management frameworks and resilience planning.