Singapore, Singapore

Executive Assistant

 Job Description:

The hiring company is a commodity trading house. The primary responsibility of the Executive Assistant is to support the CEO with business and personal related duties.

Job Description:

  • Provide full spectrum of secretarial support to the CEO.
  • Manage calendar of CEO and coordinate meetings, appointments and travel arrangements
  • Manage flight, hotel reservations and visa applications.
  • Schedule appointments and meetings with stakeholders, clients and vendors.
  • Record minutes of meetings and disseminate to participants within a working day.
  • Assist with the preparation of presentation decks and materials required for meetings.
  • Assist with monthly expense and travel claims.
  • Work closely with relevant departments to ensure accurate and timely submission of information and documents
  • Liaise with operations team to obtain freight rates, vessel schedules and space availability for indications.
  • Any other ad-hoc tasks assigned.

Additional Information:

  • Proficient in Microsoft Office
  • Possess strong written and verbal communication skills.
  • Possess strong organizational and time management skills, and able to demonstrate ability to handle work professionally, independently and efficiently.
  • Flexibility and adaptability to multitask and work on different time zones to meet deadlines.
  • General understanding of logistics / trading concept is a good to have.