Our client is a Singapore-based game and lifestyle products company. The role of the executive assistant is to assist 2 or more key executives (i.e. CEO and COO) in all administrative matters, including travel arrangements, meeting, appointments, and other logistical arrangements. 

Responsibilities:

• Provide full spectrum of secretarial and administrative support to our senior executives (i.e. CEO)

• Serve as the first point of contact for all internal and external meetings/event arrangements
• Prepare meeting agenda, documentations, proposals and take minutes etc.
• Assist in vendor and contract management, research, and bill reconciliation
• Track documents, maintain spreadsheets, contact lists and files
• Ensure and maintain confidentiality of all appropriate communications and documentation
• Communicate daily with internal and external customers, prospects, partners and vendors with professionalism, courtesy and diplomacy
• Track, prioritize and assign all incoming communications, as necessary, to the appropriate persons for response
• Coordinate domestic and international travel arrangements and visas
• Assist in preparing monthly reports, budgets, comparison tables and strategic plans for management’s review and direction
• Compose, proofread and finalize correspondence, documents and board meeting materials
• Assist in handling shareholders and external stakeholders
• Work closely with other functions to provide support and plan team events as needed

Requirements:

• At least 5 years of full-time, administrative experience directly supporting 2 or more executive members (Director Level or above)
• Excellent written and verbal communication skills; ability to partner closely with the broader team and other cross-functional teams
• Process focused, highly organized, energetic, detail oriented, a problem solver that exhibits sound judgment
• Experienced in coordinating travel logistics on behalf of 1 or more executives
• Proven ability to multitask, organize and manage multiple priorities and deadlines
• Able to handle confidential information appropriately
• Strong interpersonal skills to work effectively with a wide spectrum of stakeholders
• Enjoy a fast-paced working environment, understanding the sense of urgency and have a proactive approach to assignments
• Resilient and agile, quick to adapt to changing priorities
• Excellent computer skills and comprehension of GSuite and MS Office applications

Interested candidates are invited to send in your resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

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EA License: 19C9782 (Cultivar Asia Pte Ltd)
EA Personnel: R1326341