Job Openings Administrative Clerk

About the job Administrative Clerk

Custom Personnel has a client seeking a Clerk/Administrator for a part-time position (10-15 hours per week). The ideal candidate has public sector experience understanding regulations, budgeting/accounting, noticing, preparing resolutions, clerking meetings, and minutes prep.

Duties and Responsibilities

  • Organize, schedule, prepare notices, materials & agenda items for meetings/ hearings; attend meetings and hearings; prepare minutes, records and application materials: post materials to website.
  • Assist Executive Officer and General Counsel in administrative functions; prepare, distribute, post and publish printed and electronic mail, correspondence, and communications.
  • Maintain and update office files and records; maintain the website, schedule appointments and attend meetings with applicants and public.
  • Receive phone calls and emails, provide information, in coordination with the Executive Officer, to the public as requested.
  • Draft and finalize documents, contracts, correspondence, policies, procedures, informational material, press releases, for Executive Officer review.
  • Complete and process technical documents related to; review materials/media for completeness, accuracy, formatting and grammar.
  • Perform initial intake of applications. Advise applicants of deposits, from fee schedule.
  • Perform financial duties, including preparing and notifying member organizations of proposed and final budgets, noticing budget hearings, sending out apportionments notices for payment, collecting annual revenues.
  • Maintain financial bank accounts, make deposits, prepare and distribute payment for expenses, provide financial reports for each Commission meeting and quarterly reports. Provide financial reports for periodic audits.
  • Communicate and consult with staff and representatives of other governmental agencies on programs, projects, or other specialized activities.

Interested applications should submit their resume and come to our office to fill out an application. We are located at 999 Mission De Oro Dr in Redding. Office hours are 9-5 Monday through Thursday and 9-12 on Friday.