Admin Manager

Job Purpose:

To oversee and manage all administrative operations related to security, housekeeping, mess and fleet management to ensure a safe, clean and well-maintained workplace that supports organizational efficiency and compliance with company policies.

Key Responsibilities / Tasks:

A. Security Management

• Supervise all security staff, including guards and supervisors.
• Develop and implement Standard Operating Procedures (SOPs) for gate control, visitor entry, vehicle movement and material in/out.
• Ensure proper checking and verification of third-party vendors and vehicles at the gate.
• Monitor CCTV systems, access control and alarm systems for effective surveillance.
• Maintain security records, logs and visitor reports.

B. Housekeeping Management

• Oversee the housekeeping team and ensure cleanliness standards across all office, production and hostels.
• Verify daily and weekly housekeeping checklists.
• Plan deep-cleaning schedules.
• Conduct regular inspections and submit reports on housekeeping performance.

C. Mess and Fleet Management

• Manage petty cash for administrative and facility-related expenses.
• Oversee guest management including accommodation, meals and transport arrangements.
• Supervise hostel management: cleanliness, payment to owners and issue resolution.
• Oversee mess operations ensuring quality food and hygiene.
• Manage fleet operations including company vehicles, drivers, maintenance schedules, and fuel consumption monitoring.
• Ensure timely availability and upkeep of vehicles for official use
• Ensure implementation of company policies, safety standards and compliance protocols.

Authority:

• Control admin petty cash within assigned limits.
• Approve duty rosters, overtime and leave for security and housekeeping staff.
• Recommend hiring, replacement or disciplinary action for admin sub-staff.
• Enforce SOPs and compliance rules related to security, housekeeping, mess and fleet operations.

Key Skills & Competencies:

• Strong leadership and team supervision skills.
• Excellent coordination and communication abilities.
• Knowledge of security operations, surveillance systems and emergency response.
• Understanding of housekeeping standards.
• Budget management and petty cash handling.
• Problem-solving and decision-making ability under pressure.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Experience:

• Preferred experience in manufacturing / industrial setup.

Reports To: Chief Operating Officer

Location: Wazirabad