Invoice Processing Assistant

Responsibilities:

• Data Entry
• Entering invoice data into Cheops (Accounting Package) for processing
• Quality Checking
• Reviewing invoice data to ensure accuracy and compliance
• Stakeholder Relationship
• Work with the Invoice Coordinators (onshore invoice team)
• Invoice Processing Timeframes
• Invoice Compliance
• Ensure that data is entered as per the invoice; no assumptions or guesses to be made
• Timely Escalation
• Escalate any issues pertaining to invoices identified on the same business day to the Invoice Manager case queue
• Customer Service, Answering incoming calls & transferring to staff
• Be confident to make outbound calls to providers if required; scripting and training to be provided
• Ad Hoc Administration Tasks
• Including updating records and assisting with emails when required

Qualifications

• 1+ years of experience in bookkeeping, AP, processing invoices, data entry/clerical duties
• Proficient in MS Office (Excel + Outlook) with advanced keyboard skills
• A high degree of accuracy and attention to detail
• Must have above average English communication skills both verbal and written
• Able to work quickly and accurately
• Can work independently
• Email follow-up experience is a plus

Nice to have:

• A degree in accounting, bookkeeping, or any related course
• Experience with invoicing software is a plus