Procurement Specialist

Job Title: Procurement Specialist

Department: Procurement

Work Set Up: Hybrid

Reports To: Procurement Manager

JOB SUMMARY

The Procurement Specialist is responsible for supporting procurement activities in a manufacturing environment. This role focuses on processing purchase requests, coordinating with suppliers, monitoring inventory levels, and ensuring timely delivery of materials needed for production. The position requires attention to detail, organizational skills, and the ability to work closely with internal teams and vendors.

KEY RESPONSIBILITIES

Purchase Order Processing & Documentation

• Assist in preparing and processing purchase orders (POs) for raw materials, spare parts, and services.
• Ensure accurate documentation of procurement transactions and maintain organized records.
• Verify supplier invoices against orders and delivery receipts.

Supplier Coordination & Communication

• Communicate with suppliers to confirm order details, delivery schedules, and pricing.
• Follow up on delayed or incomplete deliveries and escalate issues as needed.
• Assist in gathering and updating supplier information for vendor management.

Compliance & Quality Assurance Support

• Ensure that all purchased items meet company quality standards and specifications.
• Assist in reviewing supplier performance and identifying potential risks.
• Help maintain compliance with procurement policies and manufacturing regulations.

Cost Efficiency & Market Research

• Assist in sourcing alternative suppliers to improve cost efficiency.
• Conduct basic market research on material costs and availability.
• Support in cost-saving initiatives by identifying competitive pricing options.

QUALIFICATION & REQUIREMENTS

Education:

Bachelors degree in Supply Chain Management, Business Administration, Procurement, or a related field.

Experience:

• 3-5 years of procurement or purchasing experience (internship experience in manufacturing is a plus).

SKILLS & COMPETENCIES

Technical Skills:

• Expertise in supplier evaluation, contract negotiation, and cost control.
• Strong understanding of logistics, inventory control, and supplier relations.
• Ability to analyze procurement data, manage risks, and drive cost-saving initiatives.
• Strong negotiation, interpersonal, and documentation skills.
• Ability to multitask, prioritize requests, and ensure accuracy in procurement processes.
• Knowledge of procurement regulations, contract laws, and sustainable sourcing practices.

Soft Skills:

• Ability to secure the best terms and pricing while maintaining strong supplier relationships.
• Clear and professional verbal and written communication with vendors, stakeholders, and internal teams.
• Quick decision-making to resolve procurement issues, such as supply chain disruptions or price fluctuations.
• Ensuring accuracy in purchase orders, contracts, and supplier agreements.
• Handling multiple procurement requests and meeting deadlines efficiently.
• Ability to work in a fast-paced environment and adjust to changing market conditions or company needs.
• Working effectively with finance, production, warehouse, and other departments to ensure smooth procurement operations.
• Upholding procurement policies, avoiding conflicts of interest, and ensuring fair supplier selection.

WORK ENVIRONMENT

• Office-based role with occasional visits to warehouses or production areas.
• Requires coordination with multiple departments.

EQUAL OPPORTUNITY STATEMENT

Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment.