Marketing Admin

Job Title: Marketing Admin

Department: Marketing

Work Set Up: Hybrid

Reports To: Marketing Manager



JOB SUMMARY

The Marketing Admin plays a vital support role in the execution of marketing and PR initiatives. This role is responsible for managing logistics such as PR kit fulfillment and inventory tracking, maintaining campaign-related trackers, assisting in day-to-day marketing operations, and ensuring that brand assets and directories are well-organized and up to date. The position supports both ongoing and ad hoc campaigns, acting as a reliable operations anchor for the marketing team.

KEY RESPONSIBILITIES

Marketing Operations & Fulfillment

• Coordinate preparation, assembly, and delivery of PR kits, seeding boxes, and event giveaways
• Track and manage marketing inventory (e.g., merchandise, packaging, collateral) to ensure adequate stock and timely reorders
• Liaise with vendors, couriers, and suppliers for logistics and cost management

Administrative & Campaign Support

• Assist with campaign execution tasks such as scheduling posts, reviewing content, and coordinating with internal teams or partners
• Update and maintain internal trackers (e.g., KOL & UGC directories, content calendars, shipment logs)
• Maintain accurate and updated records of influencer, media, and partner contacts across internal databases

Asset & File Organization

• Organize brand assets, creative materials, and campaign files across cloud storage (e.g., Sharepoint, Google Drive, etc.)
• Ensure that all assets are correctly named, tagged, and easy to retrieve by the team
• Manage version control of marketing collateral and template files

General Marketing Support

• Assist in the compilation of campaign recap reports, including screenshot collection and analytics summary
• Perform quality checks on outgoing content, packaging, and visual assets
• Verify product name suggestions for duplication and proofread briefs and key visuals for accuracy and clarity.

QUALIFICATION AND REQUIREMENTS

Education

• Bachelors degree in Marketing, Communications, Business, or a related field (or equivalent work experience)

Experience

• At least 1 year of administrative or marketing coordination experience, preferably in a fast-aced or consumer-focused environment

SKILLS & COMPETENCIES

Technical Skills:

• Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets, Drive) and task/project management tools (e.g., Notion)
• Familiarity with Canva or basic design tools is a plus
• Comfort with shipping platforms or e-commerce tools (e.g., Shopify)

Soft Skills:

• Strong organizational and time management skills
• Detail-oriented with a proactive, solutions-focused mindset
• Excellent written and verbal communication skills
• Team-oriented, flexible, and eager to learn

GROWTH AND DEVELOPMENT OPPORTUNITIES

• Exposure to various aspects of marketing campaigns, from ideation to fulfillment
• Opportunities to work cross-functionally with creative, digital, and partnerships teams
• On-the-job learning in influencer marketing, content operations, and brand management
• Potential to grow into a Marketing Coordinator or Project Manager role over time

WORK ENVIRONMENT

• Hybrid (Mon-Wed onsite, Thurs-Fri WFH)
• Occasional in-person work may be required for packaging or events
• Flexible working hours during campaign-heavy periods, with occasional weekend or evening coordination but only as needed

EQUAL OPPORTUNITY STATEMENT

Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment