Operations Administrator |West End

Have you worked in a building company or another technical office where there are always projects on the go, deadlines to meet and plenty of moving parts?

We're recruiting an Operations Administrator for a well-established professional consultancy based in West End.

You'll be coordinating jobs from the time they come into the business through to completion, supporting a team of technical professionals, liaising with clients, preparing documentation, scheduling work, tracking progress and making sure nothing slips through the cracks.

It's a busy role with plenty of variety, so we're looking for someone who enjoys being organised, thinks ahead and takes pride in keeping things running smoothly.

You don't need experience in this particular industry—we'll provide full training—but you will need to be comfortable working in a technical, project-based environment.

If you've worked in a building company, engineering consultancy, architectural practice, surveying business or another professional office where projects are constantly moving, you'll probably feel right at home.  The role offers full training. 

What you'll be doing

• Coordinating projects from commencement through to completion.
• Preparing quotes, setting up new jobs and maintaining project records.
• Coordinating reports, certification documents and client deliverables.
• Liaising with clients and supporting a team of technical professionals.
• Managing workflow to ensure projects are completed on time.
• Assisting with invoicing and general operational administration.
• Looking for opportunities to improve systems and processes.

We'd love to hear from you if you:

• Have experience in project administration, operations support or office coordination.
• Enjoy working in a technical or project-based environment.
• Have excellent attention to detail and can manage multiple priorities.
• Communicate confidently and professionally with clients and colleagues.
• Are proficient in Microsoft Office, particularly Excel.
• Take ownership of your work and genuinely enjoy keeping everything organised.

The office is located in the heart of West End with excellent public transport nearby, and the salary on offer is $70,000 plus superannuation.  As with all our roles you will need to have full workrights in Australia - due to the long term nature it is not suitable for short term visas like graduate visa and holiday visa.