Payroll Clerk

Job Title: Payroll Clerk (6hrs daily)

Department: Administration, Finance - Hospitality industry

Immediate Manager: Financial Controller

General Purpose of Position

Our client is looking for a payroll clerk, responsible for accurately processing payroll transactions, maintaining employee records, and ensuring compliance with payroll regulations. This role requires attention to detail, strong organizational skills, and a thorough understanding of payroll processes. Ensuring employees are compensated accurately and on time.

Main Duties and Responsibilities

Payroll Processing:

• Collect and review timesheets, and/or other attendance records.

• Calculate and process employee wages, salaries, bonuses, and other compensation.

• Input payroll data into the payroll system accurately and timely.

• Verify accuracy of payroll transactions and resolve discrepancies.

Employee Records Management:

• Maintain accurate and up-to-date employee records, including personal information, tax withholding, and deductions.

• Ensure compliance with data privacy regulations and confidentiality of employee information.

• Update employee records with changes in status, such as new hires, terminations, promotions, or salary adjustments.

Payroll Reporting:

• Prepare and distribute payroll reports to management and other relevant stakeholders.

• Generate reports for accounting, auditing, and regulatory compliance purposes.

• Assist in the preparation of payroll-related tax filings and reports.

Employee Service:

• Provide assistance and support to employees regarding payroll-related inquiries, issues, and requests.

• Respond to employee questions regarding pay, deductions, and benefits.

• Apply for and renew work permits for Third-Country National (TCN) employees in accordance employment regulations.

• Prepare, submit, and track work permit applications and renewal requests with relevant government authorities.

• Ensure all supporting documentation is complete, accurate, and submitted within required deadlines.

• Monitor permit expiry dates and maintain records to ensure continuous legal employment status.

• Liaise with employees, government agencies, and internal departments regarding permit applications, renewals, and compliance requirements.

• Maintain confidential employee records and ensure compliance with the law.

• Provide guidance to TCN employees on documentation requirements and permit processes.

Required Knowledge, Skills and Experience

• Previous experience in payroll processing or a similar role is preferred.

• Proficiency in payroll software, preferably in Shireburn Indigo, and Microsoft Excel.

• Strong attention to detail, mathematical and analytical skills.

• Effective communication and interpersonal skills.

• Knowledge of payroll laws, regulations and best practices.

• Ability to work independently and as part of a team.

CVs must be sent to recruitment@dfkmalta.com