Payroll HR Coordinator

Revised Job Description for Payroll HR Coordinator

Position Summary
The U.S. Payroll & HR Supervisor plays a critical role in ensuring the accurate and timely execution of all U.S. payroll and workforce administration processes. Reporting to the Director of HR – U.S., this position is responsible for overseeing payroll processing, payroll-driven audits, employee and employer payroll taxes, HRIS payroll reporting and configurations, onboarding and offboarding administration, and hourly recruitment processes. The Supervisor works closely with the Canada Payroll Supervisor to maintain alignment and consistency in payroll processes, reporting standards, and system practices across regions. This role ensures operational accuracy, compliance with payroll regulations, and reliable reporting to support HR and Finance teams.

Key Responsibilities

• Manage end-to-end U.S. payroll processing, including accurate calculations, necessary approvals, and timely submission to ensure employee satisfaction.
• Ensure precise employee and employer payroll tax calculations, filings, and reconciliations, maintaining compliance with federal and state regulations.
• Lead payroll-related audits, proactively resolving discrepancies in collaboration with Finance and HR teams to uphold integrity.
• Administer onboarding and offboarding processes for all U.S. employees, ensuring a smooth experience and compliance with policies.
• Manage hourly recruitment processes for U.S. locations, contributing to building a strong workforce.
• Serve as the primary HRIS contact for payroll-related reporting and system configurations, ensuring data accuracy and consistency across platforms.
• Act as the main point of contact for U.S. payroll reporting, providing timely and accurate data to relevant stakeholders for decision-making.
• Collaborate with the Canada Payroll Supervisor to align payroll processes, reporting standards, and system practices, fostering a unified approach across regions.
• Support special projects related to cash management, labor cost control, and operational efficiency as assigned, bringing innovative solutions to the team.

Qualifications

• Proven experience in payroll administration, HRIS reporting, or workforce administration, with a track record of successful process management.
• Strong understanding of payroll taxes (employee and employer), wage reporting, and related compliance requirements.
• Experience with onboarding/offboarding processes and recruitment administration, demonstrating effective people skills.
• Proficiency in payroll-related HRIS systems and reporting tools, with an ability to leverage technology for process improvements.
• Exceptional attention to detail, organizational skills, and problem-solving ability to navigate complex situations.
• Effective communication and collaboration skills to work seamlessly across multiple teams and regions, building strong partnerships.

Working Environment

• Primarily office-based role supporting HR and payroll operations with a focus on accuracy and efficiency.
• Regular interaction with U.S. plant sites, offices, and operational teams to foster alignment.
• Exposure to HRIS and payroll systems, along with occasional collaboration with Finance teams to facilitate integrated operations.
• Flexibility in scheduling may be required to meet payroll deadlines or promptly resolve reporting issues, ensuring team support.

Why Join Us?
We foster a culture of collaboration and innovation. Join our team to contribute to a workplace that values your ideas and supports your professional development while making a meaningful impact.

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