Accounting Officer

Job Summary

Responsible for validity and accuracy of payments to local suppliers and
creditors; and in charge of the completeness and correctness of Property, Plant and Equipment Register.

Duties and Responsibilities

1. Accounts Payable Operations (Non-Trade suppliers):
a. Ensures validity and completeness of documents and correctness of amount before invoice posting.
b. Preparation of EWT for selected suppliers.
c. Process advance payment transactions, both local and foreign suppliers.
d. Reconciliation of accounts with vendor and procurement.
e. Perform the monthly accounts payable restatement of foreign transactions.
f. Perform the DPO monthly calculation.

2. Treasury Related Functions:
a. Monitors due dates of payables and accruals.
b. Submit weekly cash requirements for scheduling of payment based on available funds.
c. Overall, in-charge in the process of foreign payments, funds transfers and other local remittances in accordance with
disbursement procedures.
d. Posting payments of government mandatory contributions, taxes payables and car leasing.
e. Prepares manual check payment for urgent transactions.
f. Validation of bank details for new foreign suppliers.
g. Manages check refund or cancellation letter to the bank, if necessary.
h. Filing of payment vouchers with official receipts.

3. Fixed Asset Management:
a. Ensures validity and completeness of documents and correctness of amount before invoice posting.
b. Manage the fixed asset tagging or registration as well as the asset disposal.
c. Updates monthly lapsing schedules of Property and Equipment.
d. Reconciles Asset Register (PE) vs. lapsing schedule monthly.
e. Monitor Fixed Assets Budget vs Actual.
f. Prepare Fixed Assets Forecast with simulated monthly depreciation.

4. Reporting and Compliance:
a. Ensures timely and accurate submission of monthly results such as Accounts Payable aging report, Advances to
suppliers both local and foreign transactions and unposted goods receipt note.
b. In-charge of accounts payable and bank related requirements for external audit process.
c. Prepares and submit to SICS monthly requirements.
d. Provide monthly tax audit sampling requirements.