HR and Admin Officer

Job Objective

• Leads, plans and implements efficient processes in ensuring timely and accurate payroll and employee benefits.
• Leads, plans and implements efficient processes in delivering Administrative relevant requirements of the company.

Responsibilities

Human Resources – Compensation and Benefits

• Responsible for preparing an accurate bi-monthly payroll calculation, including salary adjustments, loan and other deductions using the My HR payroll solution.
• Responsible for calculating sales commissions using an automated commission excel file and thereof creating manual payment transactions in My HR payroll solution
• In coordination with the GL Accountant ,responsible for creating and uploading accurate payroll entries in Epicor before month end.
• Ensures that all statutory remittances (BIR Withholding tax, SSS, Pagibig and Philhealth) are uploaded for approval before its respective due dates.
• Validates time records and invoices of agency hired personnel and ensures timely submission to Accounting for reporting and payment processing.
• Enroll new hires to Company Benefits , upgrades benefits of promotes and deletes memberships for resigned employees.
• Submits monthly payroll and overtime summary reports and therefore prepare an analysis of month by month variances.
• Assists the HR and Admin Manager in developing process and policy documents.
• In the absence of the HR Manager , may render support in recruiting, employee development and employee engagement

Administration

• Manages and maintains an organized file of Corporate Documents (SEC, Articles of Incorporation, Financial Statements, Board Resolutions, Secretary Certificates) and ensures its confidentiality and safe keeping.
• Establish controls and cost efficient measures in all Administrative activities relevant to overhead costs :
  Office supplies including printing
  Service vehicles maintenance and fuel fleet cards
  Mobile phones and telephone land lines
  Office cleanliness and maintenance
  Fixed Asset disposals (i.e.depreciated private and commercial vehicles, old/damaged office furnitures, etc.)
  Office and Warehouse contract renewals
  
• Assists the HR and Admin Manager in developing process and policy documents.